RT Executive Assistant Position Objective:
This position provides administrative support to a Director or Vice President level executive. This position involves complex duties and responsibilities with little direction or guidance Provides administrative/analytical support; specific operations/support role; project driven; exhibits some technical skills; provides some leadership and development of others
What you get to do:
- Guidance given: Assignments are received in objective oriented terms. Receives guidance based on organizational goals and company policy. Work is reviewed in terms of meeting the organization’s objectives and schedules
- Policy involvement: Follows operating policies. Follows organizational policies
- Accomplishes results through combined effort of team. Follows the structure of organizational units or a centralized functional activity.
- Responsible for all projects assigned to team. Help meet established schedules and resolve technical or operational problems. Follows centralized functional projects.
- Prepares documents, reports and correspondence using a variety of software packages
- Schedules appointments and maintains event and meeting calendars on a non-conflict basis
- Answers, directs, and refers calls to the appropriate area
- Updates and maintains a variety of databases and filing structures
- Audits expenditures; investigates and resolves discrepancies
- Maintains confidentiality of sensitive information
- Erroneous actions may possibly result in delays and modifications to project/operations; possibly cause expenditure of time, human resources and funds
- Occasional contact with higher level inter-organizational associates concerning projects, operations decisions, scheduling requirements or contractual clarification. Attends briefings and technical meetings for internal and external representatives
- Periodic interaction with various Departments regarding calendar of events
- Frequent interaction with Associates and Executives at all levels within and outside of the organization
What you need to bring:
- High school diploma or equivalent required
- Some college strongly preferred
- 2 – 4 years of administrative support experience
- Proficiency using Google mail, calendaring and shared drives
- Proficient with Microsoft Office tools including Word, Excel, PowerPoint, Outlook
- Strong customer focus and customer service skills
- Excellent communication and organizational skills
- Possess strong interpersonal skills and demonstrated ability to analyze, explain, and draw logical conclusions from complex operational, financial, regulatory and/or business data
- Experience describing and documenting specific requirements
- Must be detail oriented with a concern for quality expressed by continually initiating system and process improvements
This job posting is open for 4 weeks.
PandoLogic. Category:Administrative, Keywords:Executive Secretary, Location:Atlanta, GA-30332