About Children’s Minnesota
Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing ... hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org.
Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.
Department Overview
The Administration Department is responsible for these key activities: representation of administration on the St. Paul and Minneapolis Campuses, policy and procedure clearinghouse, business development, child advocacy and child policy, and community health and preventive medicine.
Position Summary
• Providing calendar management, meeting scheduling and meeting support to senior leaders (including agenda development, gathering and disseminating materials, meeting room reservations, setting up technology, ordering catering).
• Making travel arrangements
• Answering the Executive Offices main phone line
• Greeting and managing all visitors to the Executive Offices, and conference rooms
• Coordinating facilities, and housekeeping requests
• Ordering office supplies
• Distributing mail, setting up courier and Fed Ex services
The ideal candidate has a positive outlook, is a strong communicator, and is great with follow through. In this highly visible role, you will collaborate with Executive and Administrative teams to support the Executive Offices.
• Good judgment and organizational ability to prioritize and organize workload to meet daily demands, as well as respond to urgent situations.
• Experience with complex scheduling using Outlook.
• Excellent written and oral communications skills.
• The ability to analyze documents for accuracy.
• Competence in use of Microsoft Office applications (Word, Excel, Power Point, Outlook, Teams) required.
• Competence in web-based technology and applications preferred – Microsoft Office 365.
• Knowledge of administrative and clerical procedures and system including managing both electronic and paper files and records.
• Ability to maintain the highest level of confidentiality.
• Ability to represent the organization in a professional manner in all communications with staff, Board members, vendors, and patient families.
• Demonstrates the ability to learn quickly and adapt to changing situations and priorities.
• Maintains effective communications and positive working relationships with organization staff at all levels.
Education:
• High school degree or GED, required
Experience:
• Five years experience in a general office setting OR three-years experience with completion of specialized training/certification in the administrative professional field, required
• Experience in healthcare/hospital setting, preferred
Knowledge/Skills/Abilities:
• Proficient and demonstrated competency in MS Office Suite applications
• Strong verbal and written interpersonal, communication and organizational skills
• Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
• Ability to work with highly confidential information in a professional manner
• Ability to work under pressure and meet tight deadlines
Physical Demands
Please click here to view the Physical Demands
All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification. Children’s Minnesota requires proof of COVID-19 vaccine, and as recommended by the Centers for Disease Control and Prevention (CDC), immunity to vaccine preventable infectious diseases, prior to employment.
Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law
