Fortified is a rapidly growing global provider of database design, management, and support services. We are thought leaders within our industry with many years of experience in some of the largest and highest volume mission critical systems. We pride ourselves on providing our clients with holistic business and technical roadmaps that enable them to meet and exceed their objectives. Our work ... environment is challenging, fun, and exciting. We are a destination employer where the majority of employees are referrals from existing staff.
Fortified is an equal opportunity employer. Eligible candidates must provide evidence of legal working status for any employer in the U.S.
Job Summary
Fortified is currently seeking an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the sales and executive functions at Fortified. Your main responsibilities will include entering data into our Customer Relationship Management (CRM) system, HubSpot, preparing Statements of Work (SOWs), and assisting with the creation of presentation materials for external and internal purposes. Additionally, you will provide executive support to senior leaders within the organization.
Duties & Essential Job Functions
Sales Support
• Enter and maintain accurate data in our CRM system, HubSpot, ensuring all customer interactions and sales activities are properly documented.
• Assist the sales team in managing and organizing sales leads, contacts, and accounts.
• Generate and update reports on sales activities, pipeline, performance indicators, and financial reports.
• Collaborate with the sales team to prepare and assemble sales proposals, quotations, and Statements of Work (SOWs).
• Maintain and update SOW templates.
• Maintain and update client’s legal files.
• Conduct research and gather relevant information to support the sales team’s efforts.
Executive Support
• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents as requested by executives.
• Assist in organizing and coordinating executive-level meetings, including scheduling, logistics, and materials preparation.
• Handle confidential information with utmost discretion and professionalism.
• Conduct research and compile data to support executive decision-making processes.
Experience
Demonstrated experience in:
• Proven experience as an administrative assistant or in a similar role, preferably in a sales or executive support capacity.
• Proficient in using CRM systems, preferably Hubspot.
• High degree of proficiency Microsoft Office Suite (word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure to meet deadlines.
• Strong attention to detail and accuracy in data entry and document preparation.
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Ability to handle confidential information with integrity and discretion.
• Proactive and resourceful problem-solving skills.
• Strong interpersonal skills and ability to work collaboratively within a team environment.
Required Attributes
• Professionalism: Demonstrates an unwavering commitment to maintaining the highest standards of professional conduct. Takes ownership of responsibilities, consistently meeting deadlines and delivering results with integrity. Manages confidential information with discretion and ensures the secure handling of privileged information.
• Commitment to Excellence: Strives for excellence in all aspects of work, setting and consistently raising the bar for performance. Pays meticulous attention to detail, ensuring accuracy and precision in every task undertaken. Proactively identifies opportunities for improvement and takes the initiative to implement positive changes.
• Ability to Multi-Task: Proven ability to manage multiple issues and/or projects successfully bringing them all to resolution in a timely manner.
Work Environment
• We are a 100% remote company
• Occasional In-Person Meetings and or Errands
• Some travel possible
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 30 – 45 per week
Benefits:
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance
Work Location: Remote
