Information Sciences Institute (ISI), a unit of USC’s Viterbi School of Engineering, is a world leader in the research and development of advanced information processing, computing, and communications technologies. ISI has three research campuses: one in Marina Del Rey, CA; one in Arlington, VA; and one in Waltham, MA.
• This position is located in Waltham, MA. This is a full-time role with a ... hybrid work schedule, which requires the person work 3 days a week in the office.*
ISI seeks an Administrative Assistant II to assist in the daily operations of its Waltham office (currently consisting of 20-30 hybrid and remote research staff). Job responsibilities will include both overall administrative support for the office and its staff as well as project-specific support.
Job duties:
• Assist research staff with recruitment, including managing flow of resumes through internal hiring website, tracking candidate progress, scheduling and hosting interviews and onboarding new hires
• Arrange travel for staff and visitors, including managing travel requests, making and changing travel reservations, and preparing and submitting expense reports for reimbursement
• Coordinate logistics for meetings (e.g. internal talks, customer visits, candidate interviews), including scheduling and ordering meals/refreshments.
• Oversee office supply inventories and initiate purchase requests and supply orders.
• Prepare, submit, and proactively track purchase requests
• Coordinate shipment and delivery of packages and equipment
• Coordinate with facilities and building management to maintain office spaces, services and equipment
Preferred Qualification:
• Expertise with Microsoft Word and Microsoft PowerPoint
• Knowledge of Excel and Adobe Pro
The hourly rate range for this position is $28.85 - $31.25. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
The University of Southern California values diversity and is committed to equal opportunity in employment.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience
