Job Description
The Senior Administrative Assistant provides experienced office/business support to a department. TheSenior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director orVice President-level manager.
Key Duties & Responsibilities• Manages calendars for assigned personnel, including meeting scheduling (both internal and offsitemeetings), accepting/declining invites, meeting prioritization, securing conference rooms,ordering catering and "day-of" logistical and administrative support• Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement,SharePoint, Concur, Vertex U, VLearn, etc.)• Exchanges and integrates information from stakeholders into departmental reports• Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsitemeetings for assigned personnel• Based on established departmental procedures, prioritizes and addresses requests forappointments, e-mails and ... telephone calls; directly handles most requests but routes complex orunusual problems to more senior personnel• Coordinates and helps prepare meeting materials, including meeting agendapreparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking andassembling/editing PowerPoint presentations• Processes group purchase orders, invoices, and contracts• Assists with visitor registration, including pre-registering and escorting visitors• Assists with the onboarding of new personnel into the department• Ensures seamless day-to-day physical operations of the site/office to include: inventory control ofoffice supplies; office support services via coordination with IT and Operations & Facilities staff oncomputers, phones, and office equipment; and establishing a pleasant and productiveatmosphere for employees and visitors.• Oversees relevant local vendor relationships with office services providers such as cleaningcompanies, couriers, equipment technicians, mail/shipping services, etc.• Reviews and tracks office budget, may assist with resource planning/allocation for the site• Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiativesundertaken at the site/office
Required Education Level• Requires high school or secondary school education
Required Experience• Requires 2 years of administrative experience in the pharma or biotechnology industry, or the equivalent combination of education and experience
Required Knowledge/Skills• Established knowledge of Microsoft Office products• Developed time management skills and organizational skills to prioritize work and/or multi-task• Keen attention to detail• Discretion to handle sensitive and confidential correspondencev
Pay Range
$40-$46/HR
Requisition Disclaimer
This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements
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If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at tempstaffing@vrtx.com. Please include the job title in the subject of your email.
No C2C or Third-Party Vendors
