As a leading mountain resort operator with over 40 resorts in sixteen states and four countries. We exist to create an Experience of a Lifetime for our employees, so they can, in turn, provide and Experience of a Lifetime for our guests. We are looking for leaders, innovators, creators, and ambitious professionals to join our talented team. If you’re ready to pursue your fullest potential, we ... want to get to know you!
Many of our Corporate function teams can now live and work in any of the states in which Vail Resorts currently operates* – enabling flexible remote work alongside a commitment to building and maintaining strong culture both in person and virtually. If you’re ready to pursue your fullest potential, we want to get to know you. Find your purpose with us at www.vailresortscareers.com.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
Job Summary:
The Administrative Assistant role entails providing comprehensive support to multiple Senior Leadership positions within the organization. Responsibilities include managing calendars, projects, and communication for leaders, preparing presentations and reports, overseeing data analysis and communication, coordinating with various departments, managing budgets and expenses, facilitating employee events and training programs, and handling payroll and travel arrangements. The position requires strong organizational, communication, and decision-making skills, and the ability to maintain confidentiality and prioritize tasks effectively. A high school diploma or equivalent is required, along with proficiency in Microsoft Office and strong emotional intelligence.
Job Specifications:
• Expected Pay Range: $22.00 - $29.00 / hour
• Shift & Schedule Availability: Full Time
• Other Specifics: Remote
Job Responsibilities:
• The position will interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• High degree of guest service skills serving both internal and external customers.
• Oversees multiple projects, calendars, schedules and facility bookings.
• Works with multiple Regional Directors and Senior Directors to manage calendars and communication of upcoming commitments and responsibilities.
• Prepare presentations and project report-outs for Senior Leadership and assist in setting up and delivering these presentations.
• May act as an analyst and communicator of data to various stakeholders throughout the organization.
• Organization, management and communication of guest service, employee relations, financial, safety, and inventory-management data
• Oversight of onboarding in accordance with all VR and VRR leadership expectations.
• Supports resort training programs, communication plans and management outreach.
• Manage various operational meetings, working closely with Regional Director and Sr. Leader agenda.
• Manages and processes invoices related to regional and centralized purchases for divisions.
• Responsible for helping prepare meeting agendas, permits, contracts and other reports or communications.
• Work with other resorts and VRR Administrative Assistants to ensure compliance and best practice.
• Will assist as needed with the tracking of operational and capital expenditures and project budgets.
• Creates and monitors expense budgets, in accordance with VR policy and procedure.
• Plays a key role in the contract approval process, including maintenance of records, schedules and communication with various departments such as Operations, Legal, Loss Prevention, Accounting and others.
• Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines.
• Assist with planning and coordination of employee and leadership related events.
• Train and onboard new employees on VR process, policy and procedure.
• Assist as needed with coordination and fulfillment of Epic Promise activities which may include events, donations, community activism, environmental initiatives, among others.
• Manage payroll related reporting for store teams including hours reporting, overtime, scheduling/efficiency software, commissions and others as required.
• Travel planning and expense reconciliation for senior leaders as required.
• Strong decision-making ability and attention to detail.
• Assist as needed in preparation of permit applications for a wide variety of governmental and environmental agencies, including Regional Planning Agency, United States Forest Service, Fish and Wildlife, Aspen Ski Company, State of Colorado, Vermont, New York and New Hampshire.
• Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgement when handling sensitive information.
• Understanding of requirements of working for a publicly traded company.
• Additional duties as assigned by the Regional and Senior Directors
Qualifications:
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong communication skills, both written and verbal.
• Attention to detail and accuracy in completing tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and self-motivated with a positive attitude.
• Ability to work effectively both independently and as part of a team.
• High school diploma; additional qualifications in Office Administration or related field is a plus.
The expected Total Compensation for this role is $22.00 - $29.00. Individual compensation decisions are based on a variety of factors.
The perks include a free ski pass, and a set of benefits including...
• Medical, Dental, Vision insurance, and a 401(k) retirement plan
• Hourly employees are generally eligible for accrued Paid Time Off (PTO) and Sick Time. Salaried employees are generally eligible for Flexible Time Off (FTO)
• Paid Parental Leave for eligible mothers and fathers
• Healthcare & Dependent Care Flexible Spending Accounts
• Life, AD&D, and disability insurance
Reach Your Peak at Vail Resorts. At Vail Resorts, our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak.
• Remote work is currently permitted from British Columbia and the 16 U.S. states in which we currently operate. This includes: California, Colorado, Indiana, Michigan, Minnesota, Missouri, New Hampshire, New York, Nevada, Ohio, Pennsylvania, Utah, Vermont, Washington State, Wisconsin, and Wyoming. Please note that the ability to work remotely, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work at any time in its sole discretion.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID 500729
Reference Date: 02/27/2024
Job Code Function: Administrative
