Janssen Supply Group is looking for an Administrative Assistant located in Titusville or Raritan, New Jersey with consideration to Spring House or Horsham, PA.
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week ... At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
This is an exciting administrative opportunity in the Advanced Therapies Supply Chain group, supporting multiple Vice Presidents. This position includes complex administrative duties and project-oriented assignments with competing deadlines requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. Critical capabilities include flexibility, approachability, advanced organizational skills, attention to detail, sense of urgency, follow through, and proactivity.
Under minimal supervision, the individual will perform advanced administrative duties:
• Manage complex and dynamic calendars, arrange meetings (all logistical details, technology, etc.) and assist with conference schedule management.
• Organize domestic and international travel arrangements through Concur and prepare expense reports.
• Independently organize large internal department meetings on and offsite, virtual and in-person, including scheduling, agendas, materials, room, catering, equipment, etc.
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Prepare and edit organizational charts, update distribution lists, rosters, and maintain SharePoint information including upload/update files as appropriate. Prepare and handle highly confidential correspondence and file system management.
• Coordinate recruiting activities, communication with candidates, schedule candidate interviews and interviewer debriefs, and assist with onboarding/transition of new team members (IT equipment, lockers, etc.), terminations
• Coordinate Internal & External Customer Interaction/Partnering
• Attend team meetings to learn what the team is working on, and understand team priorities.
• Build and maintain distribution lists.
• Routine budget ARIBA and e-marketplace management: processing contracts, sponsorships, display fees, purchase orders, and quarterly accruals.
• Position may require coordination of and attendance at events outside of normal business hours (less than 5% of the time).
• Excellent opportunity for career development and exposure to Senior Management
