PRIMARY FUNCTION:
Provide administrative support to the staff of the Institute of Emerging Health Professions and its associated programs ... ESSENTIAL FUNCTIONS:
• Maintain the Director of IEHP's calendar and that of other IEHP leadership as needed.
• Provide customer service through the general IEHP email and telephone accounts.
• Maintain and update several IEHP databases and the collection of information, assist in transferring data into new database.
• Manage and maintain payment processing, create and process the requests for payment (RFP), getting contracts/agreements signed, W-9's, etc.
• Making miscellaneous travel arrangements and accommodations as needed.
• Schedule group meetings and planning events including arranging audio-visual, housekeeping, security and catering requests. Assist with set-up/break-down and staffing tables as needed.
• Distribute and send mail appropriately.
• Order supplies & materials, computers, telephones, etc. Maintain inventory for office and printer/copier supplies.
• Serve as point of contact liaison with IS&T, telecommunications, facilities, and other support offices.
• Making arrangements for new employees, submitting requests (campus keys, access to shared drive and internet, hardware, phone line set-up).
• Provide administrative support to start-up of new programs within the IEHP.
• Offer clerical support for program directors such as filing, copies, mailings.
• Follow up to ensure that tasks are being met (delegated tasks from meetings, etc.).
• Take minutes at IEHP leadership meetings and develop and track lists of action items and responsibilities between meetings.
• Assist with timekeeper responsibilities for IEHP staff and faculty.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Other duties as assigned
Qualifications
EDUCATIONAL/TRAINING REQUIREMENTS:
Bachelor's degree preferred.
EXPERIENCE REQUIREMENTS:
1-3 years experience within an academic institution preferred
ADDITIONAL INFORMATION:
• Ability to relate well to a diverse student body, understands the needs of students from underrepresented backgrounds, and appreciate and be committed to diversity in education.
• Requires demonstrated understanding of the mission of the Institute within the complex academic health center environment; communication of a positive approach to student support and advising.
• Strong command of computer programs including Word, Excel, and PowerPoint.
• Strong written & verbal communications and organizational skills.
• Ability to think creatively, juggle multiple priorities, and manage to tight deadlines.
• Proactive and likes to take initiative.
Closing Statement
Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.
Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.
Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.
Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.
• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing
As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.
Par Reference Code
98127
