Front Desk Receptionist/Office Administrator oversees the day-to-day operations of an office environment and will make sure that the office runs efficiently, and those employees have what they need to be successful (e.g., supplies, and a safe work environment).
Responsibilities ... • Draft Office Procedures & Systems and ensure smooth Office Operations through coordinated Office Activities and Schedules
• Day to Day Administration of the office
• Support both office employees and remote employees with facility related tasks.
• Act as the First Line of Control for Building Management Upkeep & Maintenance as well other Utility Services and follow-up for Job Completion
• Explore opportunities for Operational Cost Optimization and run Operational Cost Optimization initiatives for the location
• Research and analyze routine administrative projects for the Supervisor; prepare first draft reports on routine administrative matters
• Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures
• Assisting with tasks related to office invoicing.
• Provide security access as per company policy and Maintains and updates access control records
• Give visitors badges and direct them to where they can sign in.
• Updates manages floor/seating plans and occupancy
• Manages conference room and shared spaces
• Knows all safety and emergency procedures and is aware of accident prevention policies.
• May be required to lift up to 30 pounds.
• Correctable hearing and vision within normal limits.
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Education and Required Experience:
• 3-5 years of experience as an office clerk, administrative assistant, secretary, or similar role
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Strong proficiency in Office 365 Suite (MS Word, Excel, PowerPoint and Outlook)
• Excellent time management skills and ability to prioritize work
• Organization and the ability to multitask to complete a wide variety of tasks
• Flexibility to help them adjust to new tasks if company or office needs change
• Strong interpersonal skills to interact positively with all employees
• Attention to detail to ensure tasks are completed thoroughly and correctly
