SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.
At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that ... we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team!
This role provides professional administrative support to high level management executives and department team members. Clerical knowledge, including excellent grammar, spelling, and attention to detail is required. Strong proficiency is all Microsoft products, and effective Time management skills are vital. A pro-active approach, as well as an understanding of administrative preferences and characteristics of each supported executive is imperative.
Essential Job Functions:
- Act as the administrative point of contact between executives across all US lines of business and internal/external clients
- Coordinate communications: respond to emails and communications from clients and vendors and ensure timely delivery and follow up. Maintain daily calendar of events / reminders (pending and completed), arrange offsite meetings and Teams calls
- Make travel arrangements and update Outlook calendars with flight, transportation, and hotel information.
- Collect receipts and submit expenses in a timely manner.
- Create and format and proofread documents and presentations for accuracy.
- Develop and maintain an efficient documentation and filing system
- Add, revise and maintain Outlook contacts, research contacts as necessary for additional information
- Open all mail, and route it electronically to the appropriate ELT member. May be assigned special research and organizational projects.
- Responsible for supporting multiple executive leaders and possibly their direct reports.
- Such other activities as may be assigned by your manager
Qualifications/Requirements:
- High School diploma required; Bachelor's degree preferred
- Intermediate-level support staff with 2-4 years of relevant experience
- Experience providing administrative support to executive level management preferred
- Full comprehension of office management systems and procedures, including Concur and Workday.
- Excellent knowledge of MS Office, including Outlook and Teams. Salesforce knowledge is helpful
- Exemplary planning and time management skills
- High level verbal and written communications skills
- Ability to always practice discretion and with highly confidential information
Working Conditions:
- Office environment with frequent computer, mouse, keyboard use
- Alternating between sitting or standing as needed
- Hearing, talking, reaching, grasping
LI-Hybrid #LI-AB1
Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings.
SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Know Your Rights, Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf)
SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
Job Location:
Remote, RE, USA
Country:
USA
The annual full time base salary range for this role is ($56,000 - $110,000). Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.
Pay Transparency Nondiscrimination Provision (https://go.situsamc.com/rs/962-QMP-613/images/pay-transp\%20English\formattedESQA508c.pdf?version=0
