Overview:We are seeking a highly organized and proactive Administrative Assistant to join our team. The Administrative Assistant will provide support to our office operations and assist with a variety of administrative tasks to ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask ... effectively.
Responsibilities:
• Greet and assist visitors, answer and direct phone calls, and respond to inquiries in a professional and courteous manner.
• Manage and maintain office supplies inventory by checking stock levels, ordering supplies, and ensuring timely delivery.
• Coordinate and schedule appointments, meetings, and conferences, including arranging meeting rooms and preparing necessary materials.
• Assist with travel arrangements, including booking flights, accommodations, and transportation for staff members as needed.
• Assist with the preparation and distribution of correspondence, reports, presentations, and other documents.
• Maintain electronic and paper filing systems, including organizing and archiving documents and records.
• Assist with data entry, database management, and record-keeping tasks to ensure accuracy and completeness of information.
• Handle incoming and outgoing mail, including sorting, distributing, and processing mail and packages.
• Assist with special projects and event planning, including coordinating logistics, securing venues, and managing RSVPs.
• Provide administrative support to various departments and team members as needed, including photocopying, scanning, and faxing documents.
Qualifications:
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 1-2 years of experience in an administrative role or similar capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong communication skills, both verbal and written, with the ability to interact professionally with colleagues and external contacts.
• Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.
• Strong attention to detail and accuracy in data entry and document preparation.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to handle changing priorities and work under pressure in a fast-paced environment.
• Professional demeanor and positive attitude, with a commitment to providing excellent customer service.
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity
