TITLE: Executive Administrative Assistant
LOCATION: MacDill AFB, FL ... Overview
Streamline Defense is seeking an exceptionally qualified candidate to serve as an Executive Administrative Assistant in support of the USSOCOM Command Digital and Artificial Intelligence Office (CDAO).
Responsibilities
• Supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities. Assists with Battle Rhythm meetings and events to include scheduling of conference rooms, VTC equipment, seating charts, and developing/providing copies of read aheads for said meetings.
• Manage the operational schedule of the Chief Digital and Artificial Intelligence Officer and maintain the CDAO organizational calendar/long-range calendar. Provide full time administrative support; personnel to perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects.
• Handle telephone calls, messages, short-fused taskers, and daily details of Chief Digital and Artificial Intelligence Officer’s office calls, briefings, and official social functions; develop, initiate, and execute administrative tasks and procedures concerning high interest items, flow of information, and staff action package processing.
• Planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups.
• Making official travel arrangements in the Defense Travel System and assisting with travel voucher problems.
• Develop, establish, update and maintain office procedures and records files; file and maintain copies of policies, plans and program information for the office; and control and disseminate classified and unclassified mail.
• Responsible for the receipt, control, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files; and transmit and receive documents and messages electronically.
Requirements
• Must be able to obtain and maintain a TOP SECRET level security clearance with SCI eligibility.
• Minimum 5 years’ experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government.
• BA/BS Degree with a minimum of 3 years executive-level administrative support services experience may be substituted for the 5 years’ experience without a BA/BS degree.
• Multifunctional administrative professional skilled in data management. Executive level written and oral communications skills.
• Experience and strong skills in data management, computer and internet research, Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM.
About Streamline
Streamline is a professional and technical solutions company focused on the U.S. Defense, Intelligence, and Special Operations communities. Our talented team of analyst, engineers, and military professionals support our clients most demanding missions. We offer an unmatched opportunity to grow and learn in an exciting and entrepreneurial environment. Highly motivated individuals will find a culture that values their individual input and compensates them well for their efforts.
Streamline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training
