In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re ... looking for.
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing:
• Perform as primary action officer for tasks assigned, which includes coordinating the task, ensuring that all requirements are met and fully addressed, ensuring that leadership has reviewed and approved the task response, and ensuring that task response is prepared for release prior to the suspense date and time
• Provide coordination support for Continuity of Operations (COOP), Business Continuity Planning (BCP), Space planning, and position management to ensure goals are attained.
• Prepare special or one-time reports, summaries, or replies to inquires relating to the mission; selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices, etc., under general directions
• Assist the Business Executive, Staff Officers, and Leads with staff management and administration of daily activities
• Prepare Action Items and Notes commitments made by executives during meetings by annotation and recording minutes
• Anticipate and prepare materials needed for conference, correspondence, appointments, meeting, telephone calls, etc., and informs lead officer on matters to be considered
• Review outgoing correspondence for executive’s approval and alert authors to any conflict with the file or departure from policies or executive’s viewpoints; gives advice to resolve the problems
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executives; coordinate the new information with background office sources; draws attention to important issues, and initiates actions as directed
• Review publications, agency regulations and directives, and takes action or refers those that are important to the Business Executive and his/her staff
• Advice administrative personnel in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc.
• Performs as an Information Officer (IO) responsible for facilitating Records Management for the assigned organization. IO duties include ensuring the following actions are completed: Office Inventory of all admin and mission records; Office File Plan is in place; filing systems for hardcopy and softcopy records have been established; office personnel are trained on records management processes; and Records are being filed appropriately.
What Required Skills You'll Bring:
• Active Top Secret clearance with SCI eligibility
• Possess a Bachelor’s Degree or higher in business or management related field or at least 7 years of relevant experience in lieu of a Bachelor’s Degree.
• Possess at least 7 years of relevant experience.
• Demonstrated experience of Microsoft Office Applications and demonstrate the ability to independently develop material using these applications.
• Strong Internal/External Coordination, Non-technical writing skills, organization skills, and customer service skills.
• Able to extract and synthesize complex information to prepare briefings, read ahead materials and other documentation.
• Briefing skills, project management, strategic planning, organizational skills, and resource management.
• Strong ability to communicate effectively, both orally and in writing.
• Strong ability to work cooperatively and collaboratively as a team member, and meet schedules and timelines consistently with attention to detail.
• Competency to work independently and under pressure.
• Understanding the concepts of COOP/BCP, space planning, Defense Travel System (DTS), records management, and visit/event coordination.
• Strong Problem Identification, Analysis, and Resolution skills
What Desired Skills You'll Bring:
• Demonstrated experience and demonstrated proficiency to perform general staff officer duties using general guidelines for desired product(s).
• Demonstrated experience in gathering information to synthesize functional needs.
• Demonstrated experience in Research/Information Gathering.
• Demonstrated experience with the intelligence analysis and production process.
• Basic understanding of the make-up of the NSG, the role of functional managers, and the relationships between NSG members and partners
• Demonstrated experience and of Department of Defense and the Intelligence Community practices, missions, and policies.
• Minimum Clearance Required to Start:
Top Secret
This position is part of our Federal Solutions team.
Our Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our diverse, intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
The position may require a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief as required by customer requirements and some cases federal, state, provincial or local mandates.
Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY
