BP is now hiring Administrative Assistant in Chicago, IL 60695. View job listing details and apply now.
Job Profile Summary ... Job Purpose
Collaborate with the Personal Assistant for the SVP Fuels Supply and Midstream to provide administrative support for Fuels Supply and Midstream leadership team members located in the United States. This role specifically supports 2 VPs – VP Finance Supply & Midstream and VP, future midstream & strategy. Typical support includes calendar support, meeting scheduling, event management, expenses, and travel booking.
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Key Accountabilities
• Calendar support, meeting scheduling, and travel booking for Fuels Supply and Midstream (FS&M) VPs in the United States
• Travel and meeting arrangements – includes on-site and off-site meetings, small and large conferences; may include negotiating contracts, setting up catering, transportation detail, preparing materials (copying), in-meeting support, etc. For travel this includes passport/visa support
• Completion of administrative tasks such as managing Teams and distribution lists
• Coordination for FS&M events such as third party visits, etc.
• Vacation backfill for the PA to the SVP of Fuels Supply and Midstream
• Submission of expense reports on a timely basis.
• Proactive approach to enhance effectiveness of leadership team
• Occasional support for back office activities such as Purchase Order creation
• Drive for continuous improvement across all areas
• Support for internal communications including Townhall preparation
• Management of multiple priorities in a fast paced environment while adapting to different leadership styles
Education
• Relevant degree is a plus
Experience
• Relevant experience in business support
• Travel, expenses and calendar experience
• Excellent Microsoft Outlook Teams, Word, Excel, and Powerpoint skills
• Event management experience preferred
Skills & Competencies
• Self-starter, proactive, ability to work with minimal supervision
• Ability to independently prioritize work, and apply judgment in knowing when to ask for help
• Strong organizational skills; flexible, able to manage multiple tasks and priorities
• Administrative management
• Digital savvy
• Continuous improvement
• Professional discretion
• Event planning
Considering Joining bp?
At bp, we support our people to learn and grow in a diverse and exciting environment! We believe that our team is strengthened by diversity. bp is committed to encouraging an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, excellent retirement benefits, and more!
Entity
Customers & Products
Job Family Group
Business Support Group
Relocation available
No
Travel required
No
Country
United States of America
About BP
CUSTOMER AND PRODUCTS
We’re gearing up for the future. At bp our goal for C&P is to deliver the future of mobility, energy and services for our customers by innovating with new business models and service platforms.
C&P will become a hub, housing our midstream, lubricants, aviation, sale of chemicals, mobility and convenience, marketing and our next-generation businesses, making it a highly integrated and interconnected organisation. And with safety being our core value, our commitment to safe and reliable operations will never change.
Want to join the team? This means:
• being customer-centric, agile and responsive to changing customer needs and dynamic markets
• focusing on growth and development of customer offers
• optimising the chemicals and fuels value chains to maximise integrated value
• contributing to the reduction of carbon intensity of the products we create, and sell, by 50% by 2050 or sooner
• creating strategic partnerships that drive long-term value for C&P
• being digitally enabled and empowered by customer insights and data to deliver solutions.
Legal disclaimer
If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test(and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest)
As part of our dedication to the diversity of our workforce, BP is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, socioeconomic background, sexual orientation, gender identity, genetic information, neurodiversity/neurocognitive functioning or any other protected group status. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us or have one of your representatives contact us at PeopleCareHouston@bp.com; or by telephone at 833 478 7480 8am-5pm CST/CDT Monday-Friday.
Read the Equal Employment Opportunity is the Law poster and the poster supplement - for more information about Equal Employment Opportunities. (Spanish version)
BP is an equal employment opportunity and affirmative action employer. View our policy statement
