Distribution Administrative Assistant
Responsibilities ... • The Distribution Administrative Assistant will assist management with the day to day functions and ensure projects are completed. The Administrative Assistant will be responsible for developing and monitoring project schedules, assist employees, and coordinate with vendors.
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Record, compile and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Participate and assist with Company Events
• Coordinate maintenance of office equipment
Qualifications
• Knowledge of Administration procedures
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment
• Managing multiple and changing priorities at once
• Knowledge of principles and practices of basic office management
• Excellent Communication Skills
• Plan, organize and prioritize
• Attention to detail and a high level of accuracy
• Ability to multi-task, team and customer oriented
• Ability to work in a Distribution
• Ability to maintain confidentiality of sensitive information
Physical Requirements
• Continuously standing, walking, sitting, reaching and working overhead, climbing, balancing, stooping, bending, kneeling, squatting, stretching, crouching, and crawling
• Frequent use of hands and fingers for grasping, reaching, pulling, and pushing
• Frequent use of ladders and/or lift equipment
• Frequently lifting and/or moving up to 50 pounds or more
Other Duties
• This job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Work Locations: 03002 Atlanta Service Center 4444 Shackelford Rd. Norcross 30093
Job: DC/Logistics
Organization: Tailored Shared Services
Shift: Day Job
