Job Title: Administrative Assistant
Job Overview ... We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate should be comfortable with multitasking and able to prioritize tasks in a fast-paced environment.
Responsibilities
• Answer and direct phone calls in a polite and professional manner.
• Organize and schedule appointments, meetings, and travel arrangements for managers or supervisors.
• Maintain contact lists and distribute correspondence (e.g., letters, emails, and packages).
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and research new deals and suppliers.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Requirements
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Strong organizational skills with the ability to multitask.
• High school diploma
