The Office Coordinator role will assist the Accounting and Operations teams with all functions related to administrative support and clerical functions. This position performs routine duties and handles a high volume of mail, documents and checks. Deals with a diverse group of internal contacts at all levels of the organization and has limited interaction with external contacts. Independent judgment is required to plan, prioritize and organize the workload. This could be a great way to gain some experience in Accounting for someone studying in school.
Position Type and Expected Hours of Work
This is a full-time position in the office from 8:30am-5:00pm. There is the potential to switch to a hybrid schedule with remote work one day per week, after successful completion of training.
Essential Functions
- Receives and distributes deliveries
- Handles high volume of incoming mail (open and sort)
- Prepares check batches for deposit
- Prepares deposits for application to client invoices
- Researches order details using various company software
- Scans documents to team members and assists with follow up
- Assists with compiling outgoing mail, including vendor payments and UPS/FedEx packages
- Follows workflow procedures to ensure maximum office operation efficiency
- Maintains and organizes department files and records
- Orders office supplies and maintain supply inventory
- Provides clerical and administrative support to Accounting and Operations teams as requested
- High School Diploma or GED
- Experience working in a professional office
- Experience working in a clerical support role
- Studying accounting or finance in school, preferred
- $17/hour
- Insurance
- Multiple health, dental & vision insurance plans to choose from
- FREE Employer-Paid Life Insurance, optional voluntary life for spouse, children, family
- FREE Employer-Paid STD
- Other voluntary options include: LTD, AD&D, Critical Illness, and other supplemental options
- Employee Assistance Program
- Financial
- Time Off
- Minimum 15 PTO days (prorated based on first year's start date), then more for each year of service
- 8 paid holidays
Equal Employment: It is the established policy of the Company, to provide equal employment opportunities to all qualified persons and to administer all aspects and conditions of employment without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical or mental disability, medical condition, marital status, ethnicity, genetics, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.
E-Verify Employer: PropLogix participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Notice to external Recruiters and Recruitment Agencies: PropLogix does not accept unsolicited headhunter and agency resumes. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to any employee. PropLogix and any of our subsidiaries will not pay fees to any third-party agency or company.
