Meeting Coordinator II

Aflac • Full-time • Remote (United States) • $55k - $75k / year • 3w ago

Remote

Salary Range: $55,000 - $75,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Worker Designation – This role is hybrid / remote. This means you will be expected to report to one of our Aflac offices located in Columbus, GA for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.

What does it take to be successful at Aflac?

Acting with Integrity
Communicating Effectively
Pursuing Self-Development
Serving Customers
Supporting Change
Supporting Organizational Goals
Working with Diverse Populations

What does it take to be successful in this role?

• Microsoft Office Suite – Intermediate

• Technical skills in various IT tools and technology, such as virtual meetings management, attendee management tools, online booking tools, meeting apps, etc.

• Versatility, flexibility, and ability to work within constant changing priorities with enthusiasm

• Strategic thinking, superb time management, judgment, and problem-solving skills

• Demonstration of a high level of integrity and ethics

• Thrive in a fast-paced environment and comfortable being accountable for decision making

• Relentless focus on clients’ needs and consistent rising of the bar on service excellence

• Ability to work nights and weekends when needed or scheduled

Education & Experience Required

Three to four years of related work experience

Or an equivalent combination of education and experience

Education & Experience Preferred

Travel and Global Meeting experience

Travel

Travel less than or equal to 25%.

Principal Duties & Responsibilities

• Manage and coordinate small to medium tiered events, conferences, and meetings; provide consultative and strategic guidance to assigned internal and external customers in the execution of meetings and events; implement planning techniques, methodologies and technologies to successful create experiences and events based on the direction of the customer

• Facilitate communications between stakeholders, attendees, and vendors to ensure alignment, transparency, and coordination; effectively communicate and interact with all levels of management, in a highly professional manner; conduct post event debriefs, reviews, or evaluations to gather feedback and implement improvements; communicate and enforce policies to ensure legal, risk management and finance compliance

• Consults with management and company officials to discuss the logistical needs/expectations for meetings; sources, conducts contract negotiations, and meeting specifications

• Oversees the attendee management, account reconciliation, and the execution of numerous meetings; manage programs on-site; serving as primary contact between client and all vendors

• Assist team and management on special project assignments in support of department, division and enterprise initiatives to include major events

• Ensure that all program procedures and activities are effectively developed, communicated to clients for approval, and executed within the required timeframe

• Review and audit all program related billing for accuracy, reconcile payments to vendors, and track and report expenses to clients; ensures timely program delivery within budget; maintain accurate records, systems input and complete file management as outlined in department policies and procedures

• Perform other duties as required

Total Rewards

The salary range for this job is $55,000 - $75,000. This range is specific to the job and salary offers consider a wide range of factors that are considered in making compensation decisions, including, but not limited to: education, experience, licensure, certifications, geographic location, and peer compensation. The range has been created in good faith based on information known to Aflac at the time of the posting.

At Aflac, it is not typical for an individual to be hired at or near the top of the range for the role to allow for future and continued salary growth, and compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to, sick and safe leave, and adoption and parental leave, in all states and localities.