Remote
Description
The Human Resources Payroll Specialist is responsible for preparing, processing, and auditing payroll in an accurate and timely manner for employees across multiple states. This role ensures compliance with federal, state, and local tax regulations and maintains a deep understanding of multi-state payroll tax requirements. Additionally, this role may be assigned special projects and responsibilities related to payroll systems, audits, reporting, and process improvements.
Duties/Responsibilities
- Prepare, process, and verify bi-weekly payroll for employees across multiple states, ensuring accuracy and compliance with internal policies and external regulations.
- Process updates to HRIS for employee status changes, revisions/updates to records, timely and accurately.
- Ensure supporting documentation is stored electronically in proper employee or HR folders.
- Maintain up-to-date knowledge of federal, state, and local tax laws, including multi-state tax regulations and reporting requirements.
- Ensure accurate calculation of wages, benefits, bonuses, and deductions, including retirement contributions, garnishments, and other withholdings.
- Collaborate with HR Director to prepare and submit payroll-related tax filings, including W-2s, 941s, and state-specific report.
- Review and audit timekeeping records and resolve discrepancies with department managers and employees.
- Respond to employee inquiries regarding payroll, taxes, and deductions in a timely and professional manner and escalate HR related issues and concerns to HR Director.
- Collaborate with HR and Finance departments to ensure seamless data flow and accuracy in payroll and employee records.
- Support audits (internal, external, or regulatory) by providing payroll documentation and reports as requested. Represent the Company in a positive manner through professional conduct, attitude, and appearance.
- Understand and comply with company policies and procedures.
- Maintain payroll records and ensure confidentiality of sensitive employee information.
- Perform other duties as assigned.
Required Skills/Knowledge
- Payroll processing proficiency
- Multi-state payroll tax knowledge
- Knowledgeable in human resources best practices, procedures and principles
- General knowledge of employment wages and hour laws and regulations
- Excellent verbal and written communication skills, organization skills, and attention to detail
- Ability to manage sensitive HR information confidentially
- Proficient with Microsoft Office Suite
- Proficient with or ability to quickly learn HRIS
Education/Experience
- Diploma or SHRM Certification preferred
- At least three years HR related experience required
Salary Description
$27.00 hourly
