Location: Florida US and or LATAM Remote
Reporting to: President, Otte Polo
Type: Hourly / Fractional
About Otte Polo Group:
Otte Polo is a dynamic, growth-oriented organization with diversified operations. We are driven by operational excellence, innovation, and a commitment to impact. The President oversees various business verticals and is seeking a highly organized and proactive Executive Assistant to support day-to-day priorities and ensure seamless operations.
Role Overview:
We are seeking a detail-oriented and resourceful Hourly Executive Assistant to provide high-level administrative support to the President of Otte Polo. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is passionate about making operations run smoothly.
Key Responsibilities:
- Manage and coordinate the President’s calendar, appointments, and travel (domestic and international)
- Handle administrative tasks such as expense tracking, scheduling, and document preparation
- Assist in day-to-day errands, personal and professional (diligences, local coordination, etc.)
- Serve as a communication bridge between the President and internal/external stakeholders
- Prepare briefing materials, reports, and follow-ups for meetings and presentations
- Conduct research and gather information to support decision-making
- Track deadlines, project milestones, and follow-up tasks for multiple initiatives
- Must have lived in the US for at least one year if the candidate is from outside of the US.
- Experience in Travel booking
- Demonstrable tenure in previous roles
- Prior experience supporting senior executives or founders is a plus
- Excellent organizational, verbal, and written communication skills (Spanish + C1 English Level required)
- Strong discretion and ability to handle confidential information
- At least 2 years living/working in the US
- Tech-savvy with knowledge of productivity tools (Google Workspace)
- Ability to work independently and proactively solve problems
- Flexible, adaptable, and culturally aware
What We Offer:
- Opportunity to work closely with executive leadership
- Dynamic and entrepreneurial work environment
- Potential for role expansion based on performance and growth
