At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 14 offices, there is a breadth and variety of work to keep you engaged and inspired.
We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:
- New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices
- Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies
- Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
- Building performance – Control systems, fault detection, energy services and remote monitoring
- Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients
People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:
- Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
- Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
- Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
- Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
- Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
- Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.
We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our Accounting Team. This role will focus primarily on cash application processes, while also supporting collections and maintaining strong relationships with customers to ensure accurate and timely payment processing. Your efforts will directly contribute to the accuracy of our financial reporting and the overall health of our receivables.
Top Deliverables in Your First Year to Be a Hero:
- Own the cash application process — ensure all incoming payments are accurately applied to customer accounts on a daily basis, including checks, ACH, wire transfers, and credit card payments.
- Research and resolve unapplied or misapplied cash — proactively investigate unidentified payments and collaborate with internal teams and customers to ensure timely resolution and proper application.
- Collaborate with the collections team and other departments to resolve payment discrepancies, short pays, or invoice disputes.
- Assist in reconciling AR sub-ledger accounts and support month-end closing activities.
- Maintain up-to-date records of payment activity, customer communications, and adjustments in the ERP system.
- Support and maintain accurate documentation of cash application procedures and related AR processes.
- Contribute to continuous improvement by identifying and implementing process enhancements to increase efficiency and accuracy in the cash application function.
- Provide support for internal and external audit requests related to AR and cash receipts.
- Communicate professionally with customers as needed to clarify remittance details or resolve issues.
- Perform other duties as assigned by the AR Manager.
About the Role:
This position reports directly to Ewelina Szarkowicz, Accounts Receivable Manager, and is part of a collaborative team working on a variety of projects to support our growing business. This is a highly visible role that will interact with multiple departments and levels across the organization, offering opportunities for professional growth and development.
Compensation: $27/hour to $35/hour
MacDonald-Miller Facility Solutions presently provides employee coverage for:
- Medical, dental, vision for employees (coverage available for dependents for shared premium).
- 401k retirement plan including Company matching.
- Vacation and Sick Compensation (PTO), and Holiday Pay!
- Disability income protection including short term and long-term disability.
- Employee and dependent life insurance.
- Wellness Program.
- Employee Assistance Program.
Where you will work
Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.
If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!
MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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