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FTE Administrative Assistant - (ICCSD Online and Center for Innovation)

Iowa City Community School District • Full-time • Remote (United States) • 9h ago

Remote

Job Description

QUALIFICATIONS

Possesses strong and effective interpersonal skills including ability to speak clearly and concisely
Capable of providing active communication and positive relationships with others including effective oral presentation of information and ability to respond to questions
Proficient in the usage of the English language, both written and oral (proficiency in grammar, spelling, punctuation, and related communication skills, including proofreading, editing, and creating original documents)
Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc.
Ability to effectively write, develop, and edit reports and communications
Ability to perform basic mathematical functions such as addition, subtractions, multiplication, division, percentages, decimals and fractions
Ability to create spreadsheets that assist with the computation of data
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to assist staff, community members, and all who have inquiries in seeking information.
Capable of representing the District in a professional manner, which includes but is not limited to confidentiality, collegiality, and additional training
Ability to remain flexible and to multi-task, depending on the demands of the job
Working knowledge of and ability to effectively use Google (Calendar, Gmail, Drive, Documents, etc.) and Windows (Microsoft Office, Excel, PowerPoint, Outlook, etc.) and other computer applications
Proven commitment to accuracy and accountability
Ability to organize, prioritize, and initiate responsibility
Ability to problem solve effectively both independently and with others
Reports to work as scheduled on a regular and reliable basis
Ability to work independently
Ability to perform duties with awareness of and adherence to all district requirements and Board of Education policies

PERFORMANCE RESPONSIBILITIES:

Provide clerical support to the OLP Principal
Provide support to the OLP Principal in managing and organizing their work and office functions
Assist in managing program and department budgets that are under the purview of the OLP Principal
Answer telephone calls and respond appropriately and courteously to requests for information
Coordinate staffing data and decisions with appropriate district staff
Assist in the coordination and collection of reporting data
Attend meetings, serve as recording secretary, proofread and distribute final minutes to participants
Process all enrollment requests
Perform other tasks and assume other responsibilities as the OLP Principal assigns
Public Relation responsibilities including the following:
Respond to all questions/concerns of a general nature not requiring specific attention of the principal (lunch money, attendance, school hours, events)
Promotes school to the community
Register new students and arrange for their orientation to the building
Receives and distributes phone messages, mail and notices to staff
Meet substitute teachers, familiarize them with the building and show them their room assignment
Maintain confidentiality
Maintain orderly and inviting reception area
Clerical Management tasks including the following:
Carry out office procedures according to district guidelines and/or building policies
Create new procedures/forms when need arises
Maintain the school calendar and student cumulative files and permanent record cards, recording test scores, attendance, and financial records
Collect school fees
Telephone parents regarding student absences
Prepare attendance reports, issue supplies, and prepare requisitions
Operate all office machines and assist all staff in the use of machines
Type correspondence, reports, handbooks and other written communication for the principal
Assist the CFI with answering doors and phones, packages, deliveries, US and campus mail distribution,
Provide assistance with set up, tech support, guest accommodations for professional development at the CFI
Assist with CFI interviews
Building usage announcements/closures due to construction or special events, scheduling of events, consult/collaborate with physical plant and custodial staff for the needs of the building