Title: Executive Assistant
Location: Helena United States
Job Description:
About the Department
The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.
(You can learn more about us here.)
About this Position
The Commerce Director's Office provides centralized finance, budget, legal, IT and HR services and resources for the Department Divisions and attached boards.
The Executive Assistant provides assistance related to the overall mission and objectives of the department. As support for the Director's office, this position provides general administrative support for the Director, Deputy Director, Human Resources Office, Financial Services Office, IT Office, Budget and Legal Services Office. The incumbent maintains calendar appointments for the Director, schedules and maintains travel information and performs several additional administrative services in support of the Director's Office as a whole. In addition to the administrative support for the Director's office, this position also acts as the liaison between the Department of Commerce and the Montana Ambassador's Program, including meeting coordination, data entry, filing and managing inquiries from the public, program members and the board.
What are we looking for?
Education and Experience:
High School Diploma
Three or more years of progressively responsible administrative work experience
Alternate combination of education and experience will be considered on a case-by-case basis
Competencies:
Knowledge of:
Microsoft Office Suite
Meeting agenda creation
Outlook calendar organization and maintenance
Ability to:
Draft, review and send communications on behalf of Department leadership
Organize and prepare for meetings, including gathering documents and attending to meeting logistics
Answer and respond to phone calls, communicate messages and information to necessary staff
Coordinate travel arrangements
Create and maintain records or documents
Build and maintain effective working relationships
Multi-task and maintain organization of multiple, competing priorities
Benefits
Look here to see the additional benefits! They include:
o Work/life Balance
o Health Coverage
o Retirement plans
o Paid Vacation and Sick Leave and Holidays
o And more…
Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.
Other important information to be aware of
Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.
If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.
This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.
