Title: Executive Assistant (Maternity Cover)
Location: London England GB
Workplace: Hybrid remote
Job Description:
Clear Channel UK is one of the UK's largest Out of Home media and infrastructure companies, operating more than 33,000 advertising sites nationwide and employing 600+ people in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.?
At Clear Channel, we are committed to Creating the Future of Media. We're at the forefront of the change in our industry, making innovative use of technology and realising the potential of Out of Home media.?
About the role
We're on the lookout for an Executive Assistant (EA) to join us on a 10-12-month maternity cover, supporting two of our senior Directors - UK Client Partnership Director & Europe Lead and UK Sales Director. With the current post-holder due to head off on maternity in early June, we're looking for someone to start in early May to allow for a full handover.
This role will be right at the heart of the action; from managing complex diaries and travel plans, to supporting with major events like the Outdoor Media Awards, PGA, Silverstone and even Cannes. You'll be a key point of contact internally and externally, representing the business with warmth, professionalism and a calm manner, even when things get busy.
What you will be doing.
This is a high-functioning EA role where you'll need to be confident managing priorities, juggling multiple stakeholders, and building strong relationships quickly.
Diary and inbox management for two senior Directors, both of whom are incredibly busy and client-facing
Coordinating a high volume of internal and external meetings- booking rooms, arranging catering, and making sure everything's prepped and ready
Booking travel and accommodation, keeping plans up to date and coordinating logistics as needed
Taking minutes and preparing documents when needed, as well as managing databases and filing systems
Managing logistics and guest lists for high profile events. You'll be front-of-house, welcoming senior clients and ensuring everything runs smoothly
Working closely with other EAs across the business and covering for them as needed during leave (including occasional support for our MD)
Acting as a key contact for their teams (7 people in total), supporting with admin tasks and helping keep everything on track. As well as being responsible for logging holiday and recording any sick leave for their teams
Jumping in to help other teams or stakeholders on an ad hoc basis. Whether it's pulling together a deck, updating lists or prepping for a last-minute meeting
About you.
You're an experienced EA who's used to juggling a lot and staying calm under pressure. You enjoy being the go-to person, keeping things running smoothly behind the scenes and building great relationships along the way
You've supported senior leaders before and know how to manage complex diaries, inboxes, and travel with confidence
You're organised, proactive and take real ownership of your work
You're comfortable working independently, but also enjoy being part of a close-knit team
You're great with people, personable, professional and able to build strong relationships at all levels
You're confident handling sensitive information with discretion
You're happy to jump into new things, support others and bring a flexible mindset to your day-to-day
What's in it for you?
Salary of 40,000k (pro-rated)
Flexible working (this typically looks like 3 days in the office Tuesday to Thursday, working from home Monday and Friday) and a hybrid setup that gives the freedom to have your work -life balance
Enjoy 33 paid holidays, including those well need bank holidays!
Company Pension Scheme Contribution of up to 8%
Stay healthy with our Healthcare Cash Plan
Life Insurance and group income protection scheme
Cycle to Work Scheme + Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers
Make a difference with our charity volunteer days. It feels great to give back!
At Clear Channel, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.
