JOB SUMMARY
The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.
PAY RATE: $25 PER HOUR
WEEKLY HOURS: 20-25 HOURS PER WEEK
ABOUT THE COMPANY
SoLa Impact is an award-winning real estate private equity firm with a double bottom line strategy focused on preserving, rehabbing, and creating high quality... high-quality affordable housing in low-income, Black and brown communities. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.
SoLa currently owns and manages over $1.2 billion of multifamily assets, almost all of which are in low-income, Black and brown communities. SoLa is currently leveraging private capital to develop 3,000+ affordable and workforce housing units in California.
We are looking to not only help alleviate but to obliterate the obstacle of housing costs in our most marginalized communities. Having successfully raised and fully deployed its fourth fund ($300 million of equity), SoLa Impact expects to raise over $1.5B through a series of funds over the next 3-5 years from a combination of institutional investors, family offices, and high-net-worth investors. SoLa Impact’s work and strategy have also been the subject of business school case studies at both USC’s Marshall School and Columbia Business School’s Masters of Real Estate program.
ESSENTIAL DUTIES
- Maintain accurate financial records of event-related transactions, including purchases and receipts
- Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
- Monitor internal costs for third-party services and rentals, aligning them with contract budgets
- Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
- Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
- Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
- Organize, file, and maintain event contracts within the department’s shared Google Drive
- Ensure invoicing and billing compliance with client contract terms
- Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
- Primarily remote, with in-office attendance required once per week or as directed by management
EDUCATION & EXPERIENCE
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
- Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
- Experience in event management, hospitality, or a related industry is a plus
- Prior experience working with a small team or startup environment is beneficial
SKILLS & ABILITIES
- Advanced Excel proficiency (90% of tasks require Excel usage)
- Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
- Experience with invoicing and billing processes
- Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
- Strong communication and relationship management skills
- Exceptional attention to detail and ability to follow up on assigned tasks
- Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
- Flexibility in schedule to address urgent inquiries outside of standard work hours
SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.
At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.
SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
