We are looking for a self starter and motivated Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our providers and clients, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include but are not limited to the following tasks
- Answering and directing phone calls
- Scheduling client appointments
- Managing emails, texts and correspondence
- Maintaining office records and filing systems
- Handling incoming and outgoing email/faxes
- Managing calendars for providers
- Data entry and maintaining databases
- Sending invoices to clients and bill collection
Customer Service & Communication:
- Acting as the first point of contact for clients, pharmacies and community persons
- Provide customer support via phone, email, and text
- Ensuring remote office equipment is monitored and functioning properly
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity working in the health care industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Students and others with growth mindset encouraged to apply
