Executive Administrative Assistant (Miamisburg, OH)
The Executive Administrative Assistant provides high-level administrative support to the American Management Team (AMT). Our Executive Assistant is a valuable part of our team and needs to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This position reports directly to the Billerud North American President.
Key Accountabilities:
Ensure quality and timeliness of all documents – memos, reports, invoices and presentations
Manages schedules for the AMT President, supports necessary coordination of scheduling for other AMT Executives, to include creating and managing calendars and travel arrangements
Collaborate with other mill Administrators, Billerud Europe Executive
Administrators and communication partners on action items involving leadership team and communication projects
Scheduling and coordination of meetings, resources, and special events both locally and at the enterprise level when needed – including Monthly Business
Reviews (MBR’s), Quarterly Business Reviews (QBR’s)
Meeting attendance and preparation of minutes including action item follow ups
Records Management
General clerical and administrative support for the North American President and AMT to include, when needed, compiling data and preparing documents for AMT
Qualifications
Minimum Required Skills:
Strong computer skills – working knowledge of Microsoft Office Suite (Excel, Word, Power Point)
Ability to exercise independent judgment in planning and prioritizing multiple projects
Must be able to maintain the highest level of confidentiality as often an insider of AMT projects and initiatives – including personnel matters
Must possess excellent communication skills (verbal, written and interpersonal)
Must possess excellent planning and organization skills
Able to make decisions in non-routine situations or when supervisor is unavailable
Knowledge of business math/accounting principles
Must demonstrate initiative and creativity and be self-motivated
Able to “learn on the fly”
Strong interpersonal skills. Able to relate to all levels of the organization
Technical and creative writing skills
Must have the ability to work under pressure and deal with diverse issues and people and be able to prioritize and multi-task
Must maintain strong attitude and behavior i.e. a role model and ambassador of our business values and code of conduct
Personal qualities
Minimum Required Experience and Education:
The qualified candidate will have:
Education:
Bachelor’s Degree in business management or related field of study
Experience:
Minimum of 5 years’ experience providing administrative support to senior management
Experience with office systems, procedures, and technology
Communications, Public Affairs, or Business Administration experience is desired
Why us?
Be part of a Dynamic team within Billerud
An opportunity to contribute to a more sustainable future
Development and career opportunities
Performance-based bonus, occupational pension and a number of different benefits according to company policy.
Opportunity to hybrid working according to company standard.
