Title: Administrative Assistant for BGM ETF and Index Investments Engine
Location: San Francisco, CA
Team: Administrative Support
Job Requisition #: R245387
Job Description:
About this role
About BlackRock Global Markets
BlackRock Global Markets (“BGM”) functions are at the core of BlackRock’s markets and investments platform, including ETF and Index Investments (“Engine”), Global Trading, Securities Lending, Liquidity and Financing. BGM is focused on advancing the investment processes and platform architecture in these areas and on ensuring we engage with other market participants in a collaborative, strategic way.
The ETF and Index Investments team (“the Engine”) owns the day-to-day development, implementation, and oversight of the quality of our products, the investment management of portfolios, growing and protecting the ETF ecosystem and the evolution of our markets and investments platforms. We are a global team of 350+ with footprint in all our major offices in each region. Additional teams within the Engine provide quantitative models to support internal funds and develop analytical tools to support client and product teams.
We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the ETF and Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the Engine. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives.
The ideal candidate is a top-tier professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, able to operate independently with strong attention to detail while also exceling in a team environment.
Responsibilities:
Act as a gatekeeper; consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages calendars across multiple time-zones
Ability to professionally interact with senior leaders and anticipate their needs
Build and manage relationships across the ETF and Index Investments team and our partners
Assists with creation of PowerPoint presentations, content development, research/background information
Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary
Plan, coordinate and lead special projects including coordinating organizational activities and large-scale events such as town halls, leadership offsites or social events
Build and maintain good business relationships with executives and administrative staff across the organizations to ensure cross-region collaboration and support
Completes ad hoc administrative requests in a timely and thorough manner
Coordinate travel arrangements and efficiently process monthly expense reports using Concur
Qualifications:
Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner
Ability to leverage technology to drive better processes through effective adoption and utilization
Excellent analytical, interpersonal, communication (written and verbal) and organizational skills
5+ years of administrative experience, preferably at a large global organization in the financial services industry.
Desire and ability to provide outstanding service to internal and external clients.
Maintains focus with sense of urgency, while upholding respect for others.
Proven track record to managing competing priorities and meeting tight deadlines.
Excellent communication skills (written and verbal).
Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
A high level of attention to detail.
Discretion in handling confidential information in all aspects of work.
Bachelor’s degree is strongly preferred.
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses.BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.
Job Requisition #
R245387
