Title: Administrative Assistant III
Salary: $41,724.00 - $55,584.00 Annually
Location: Thurston County – Olympia, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2025-01628
Department: State Investment Board
Job Description:
Description
The Washington State Investment Board (WSIB) is a dedicated global investment management organization with over $211.5 billion in assets under management. The WSIB's globally diversified portfolios are comprised of more than 18,500 holdings across 93 countries on 6 continents and in 50 currencies. The WSIB's central mandate is to maximize return at a prudent level of risk. The WSIB manages investments for 18 retirement plans for public employees, teachers, school employees, law enforcement officers, firefighters, and judges. We also manage investments for several other important public funds that benefit Washington’s industrial insurance program, colleges and universities, and developmental disability programs. The WSIB’s excellent investment performance dramatically contributes to the state’s bottom line.
The WSIB operates in a hybrid work environment and this position should anticipate 60% of their time in the office.
The WSIB is seeking a qualified candidate to join our team as an Administrative Assistant 3 (AA3), supporting the Senior Investment Officers (SIOs) and staff in the Risk Management and Asset Allocation (RMAA) and Fixed Income units within our Investments Division. The AA3 performs high-level administrative duties, executing projects, making decisions, and acting on behalf of the SIOs on administrative matters. The AA3 provides support to the office of the Chief Investment Officer through the Investments Administrative Manager (IAM) and provides auxiliary support for Board and Committee meetings, collaborating with investment staff, other agency staff, and external parties. This position supports the WSIB’s mission to invest with integrity, prudence, and skill to meet or exceed the financial objectives of those we serve by providing professional administrative support.
We are seeking an organized and reliable professional with excellent attention to detail. Competitive candidates will demonstrate a curiosity and desire to learn, pride in offering outstanding customer service and a job well-done, and ownership and accountability in proactive problem solving.
Duties
IF SELECTED FOR THIS OPPORTUNITY, YOU WILL:
Coordinate unit operations, including calendars and meeting schedules – establish and maintain effective office procedures, workflows, and record keeping systems. Establish and maintain effective working relationships with the management team, board members, stakeholders, the legislature, investment partners and other external parties.
Serve as an assistant to the SIOs of supported units; prepare meeting rooms and receive visitors; prepare correspondence and time sensitive documents; act as a liaison between SIOs, other staff, and external parties.
Act as the primary support to the IAM and work collaboratively to accomplish administrative tasks for supported units. Review, edit, proofread, and format correspondence, presentations, and other materials prepared by investment staff to ensure the accuracy of content, writing, and appropriate and professional presentation. Assist with filing of documents, reports, and presentations from the office of the Chief Investment Officer.
Provide auxiliary support for all Board and Committee meeting activities, as directed. Support for committee meetings to include meeting prep, attendance at meetings, technical support and notetaking at the meeting.
Support the contractual closing process of investments. Processes investment documents for signature by executive management. Monitor status of investment closings and amendments to ensure critical deadlines are met.
Prepare and distribute various reports for use by investment staff.
Work collaboratively as a member of the Investment Division administrative support team.
Qualifications
COMPETITIVE APPLICANTS WILL HAVE:
A high school graduate degree or GED, as well as three (3) years of progressively responsible administrative experience. Formal education and/or training in office, secretarial, or administrative occupations may substitute, year for year, for experience.
THE STRONGEST APPLICANT WILL HAVE:
Demonstrated organizational and planning skills, including experience in maintaining record keeping systems and tracking logs.
Strong ability to write, proofread, and edit, to include style and flow, grammar, punctuation and spelling.
Excellent interpersonal communication and the ability to work effectively as part of a diverse team in a professional setting.
A high level of accountability, accepting personal responsibility for the quality and timeliness of work achieving results with little need for oversight, seeking guidance as needed.
Proficiency in Adobe Acrobat and Microsoft Office applications to include Word, PowerPoint, Excel, SharePoint, and Outlook.
If your experience or qualifications look different from what we have identified and you think you can be successful in this position, please address this in your cover letter.
BACKGROUND CHECK:
Prior to a new hire, a background check including education verification, credit check, and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining applicant’s suitability and competence to perform in the position.
At the WSIB you’ll experience true work-life balance and talented, passionate co-workers focused on maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a respected institutional investor and thought leader in its industry and we value diverse perspectives and life experiences.
The WSIB is an equal opportunity employer. Women, people of color and those representing diverse ethnicities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Employees may be eligible for the following benefits:
Medical, Dental, and Vision for employee & dependents; Public Employees Retirement System (PERS); Vacation, Sick, and other Leave; 11 Paid Holidays and 1 Personal Holiday per year; Public Service Loan Forgiveness;Long Term Disability; Life Insurance; Deferred Compensation Programs; Dependent Care Assistance Program (DCAP); Flexible Spending Arrangement (FSA); Employee Assistance Program; Commute Trip Reduction Incentives; professional development opportunities; flexible work schedules; and participation in the Combined Fund Drive; and SmartHealth.
