Chicago Executive Assistant
Full time
JR-255782
LOCATION CHICAGO
JOB DESCRIPTION
You Belong Here
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission:
We Care. We Collaborate. We Deliver.
At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.
Where We Need You
We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.
What You Can Expect
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support & Communication, and Event Execution.
What You Will Be Doing
Executive Support
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals.
Manage Executive Outlook details (Contacts, Calendar, Email responses).
Take the initiative to anticipate the needs of your executives daily.
Prepare and manage Time & Expense reports on behalf of executives.
Arrange travel for executives, including flights, hotels, and transportation.
Handle any printing, copying, binding, and mail.
Partner with the local team to provide back-up support to executives.
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication.
Work with the Executive team business partners to schedule & manage client meetings.
Office Support & Communication
Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized; Assist with security and crisis response.
Reporting and Correspondence – Perform basic industry/company research to assist in the response process for proposals; data entry to support client project accounting; upload materials to intranet site; initiate, draft, and edit/review/format documents; provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications.
New Hires – support new hire integration and laptop requests.
Event Execution
Schedule conference rooms and coordinate audio visual and/or catering needs.
Assist with room arrangements for offsite meeting/events, as needed.
Manage Salesforce updates and reporting for executives.
Other Regional Items
Coordinate with other offices, as necessary, to provide additional support to the region.
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.
What Will Help You Be Successful
Professional, confident, enthusiastic and detail oriented.
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment
Excellent oral and written communication skills
Excellent interpersonal and organizational skills
Demonstrate initiative and be a self-starter
Ability to work independently, exercise good judgment; resourceful, problem-solving skills
Positive and approachable; ability to interact well with all levels of staff and clients
Demonstrated accomplishments in the following areas:
Working with a variety of levels of personnel to achieve business objectives
Coordinating and maintaining follow-up on several projects simultaneously
Proofreading and editing
Handling confidential information in a strictly professional manner
Your Educational and Professional Qualifications
Bachelor’s degree, preferred
3+ years of professional experience, required
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.
Our Hybrid Workplace
Protiviti operates in a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and clients while offering a flexible environment.
The expected ratio of remote to in-person work will vary by team and other business factors. Local and/or out-of-state travel is required based on our project and internal client commitments.
Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.
$58,000.00 - $87,000.00
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.
Eligible for an annual discretionary bonus
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions.
We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.
