Executive Assistant
Req. Number:OTC/1447634
City, State:Columbus, Ohio
OTC Industrial Technologies is looking for an Executive Assistant to join our team in Columbus, OH - Remote role (Must live near a major airport)
Position Overview:
We are seeking a highly experienced and meticulous Executive Assistant to join our team and provide top-tier support to the C-level suite. This pivotal role requires exceptional organizational, communication, and multitasking abilities. As the Executive Assistant, you will be at the heart of high-level operations, overseeing critical responsibilities such as strategic event coordination, travel management and executive representation.
The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion, and brings both professionalism and a problem-solving mindset to the table.
What You'll Do:
Executive Support:
Manage the CEO's complex calendar, scheduling, and correspondence.
Prepare and edit communications, presentations, and reports.
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Event Planning:
Plan, coordinate and execute company events, executive off-sites, meetings, and conferences,
Ensure smooth logistics for all events and correspondence with vendors, hotels, caterers, etc. to deliver seamless events.
Be on-site for company-wide or town hall meetings, to handle coordination and communication with team members and vendors.
Travel Management:
Arrange travel, including flight, accommodation, and transportation bookings.
Prepare detailed itineraries and ensure the CEO is informed of all travel-related details.
Proactively address and resolve any travel-related issues.
Process and oversee expense reports in Concur, ensuring accuracy, compliance, and timely submission.
Confidentiality & Discretion
Handle sensitive and confidential information with the utmost discretion and professionalism.
Maintain security of sensitive executive documents, including financial, legal, and strategic materials.
Operational Efficiency
Proactively identify and implement improvements in office and executive workflows.
Assist in expense tracking, budget management, and preparation of financial reports as needed.
Ensure the CEO is adequately prepared for meetings and engagements by providing briefing materials, talking points, and background research.
Miscellaneous Tasks
Assist with ad-hoc tasks and special projects that align with the priorities of the CEO and OTC.
What You'll Need:
Minimum of 5 years in a high-level executive assistant role, preferably supporting C-suite executives.
Bachelor's degree in Business Administration, Communications, or a related field.
Strong event planning and project management skills.
Exceptional organizational skills and attention to detail.
Excellent executive presence with proven strong verbal and written communication skills and experience
High proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)
Calendar management skills with the ability to proactively forecast calendars and anticipate needs/possible conflicts.
Ability to thrive in a fast-paced, high-pressure environment.
Ability and willingness to travel extensively as required (60-70%)
Proactive problem-solving and decision-making.
Self-starter and self-motivated to investigate, discover, and find solutions.
Discretion, confidentiality, and integrity in handling sensitive matters.
Perks of Working with OTC Industrial Technologies:
Health and Wellness
Medical, dental, and vision care coverage
Short-and long-term disability coverage, and life insurance
Wellness Discount
Safety shoes & glasses reimbursement stipend
Financial Benefits
401(k) savings plan with an employer match of 50% on the dollar up to 6%
Robust referral bonuses
Relocation assistance
Work-Life Balance
PTO
Tuition assistance
