Executive Assistant
Operations - Asheville, North Carolina (Remote)
Job Title: Executive Assistant
Location: Remote*, North Carolina
Reports To: Chief Executive Officer
FLSA Status: Non-Exempt, Hourly
Girls on the Run International is a nonprofit organization dedicated to creating a world where every girl knows and activates her limitless potential and is free to boldly pursue her dreams. We inspire girls across the United States and Canada to be joyful, healthy and confident using a fun, experience-based curriculum which creatively integrates running. As a physical activity-based positive youth development program, our evidence-based curriculum is designed to enhance girls’ social, psychological and physical skills and behaviors to successfully navigate life experiences. To learn more about our program and impact, please visit: https://www.girlsontherun.org/.
At Girls on the Run, our core values guide our way, and we strive to eliminate barriers to participation and create a culture of belonging across the organization. In a recent third-party work culture survey, Girls in the Run employees described the organization as: collaborative, joyful, hardworking, caring, fast-paced and quality-focused.
Position Summary
Reporting directly to the Chief Executive Officer and consistent with the mission of Girls on the Run International, the Executive Assistant is responsible for supporting communication between the CEO and various constituents, managing confidential data, and coordinating meetings and events. The position also provides administrative support as needed to senior staff members.
Principle Responsibilities
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Act as a point of contact and liaison between the CEO and internal/external constituents
Schedule and ensure smooth execution of in-person meetings, executive events and virtual meetings, including board, committee, departmental and all-staff meetings
Prepare draft agendas, PowerPoint presentations, project summaries, and agendas and oversee distribution of meeting materials
Attend board meetings, board committee meetings and other select executive level meetings, drafting and distributing minutes and overseeing necessary follow-up actions
Support CEO and SVP of Human Resources & Belonging with all staff appreciation initiatives
Coordinate events for CEO including speaking engagements, team-building activities, and partner meetings, ensuring seamless execution of all logistics
Compose and prepare emails, letters, and notecards for volunteers, councils, alumni, donors, and partners on behalf of the CEO
Print materials and mail letters or packages on behalf of senior level staff to volunteers, councils, donors and partners
Work closely with departments to secure relevant data and reports for chief-level staff to support decision-making processes.
Manage senior staff calendars, coordinating meetings, conferences, and related travel arrangements as needed
Oversee monthly mailing of alumni recognition gifts
Provide support as needed in planning, executing, and monitoring key projects, working collaboratively with cross-functional teams to ensure success
Support Chief Development Officer as needed with partner and funder needs
Support Chief Financial Officer with administering and maintaining contracts and legal documents
Monitor info@ email account and general phone line, forwarding messages to appropriate staff members
Monitor virtual mailbox and distribute items as appropriate
Provide administrative support as needed to senior staff, including expense management and time allocation reports
General Responsibilities
Organize and maintain confidential data and information with the utmost integrity.
Communicate in a timely manner in a way that that reinforces connectedness
Serve as a role model, embodying Girls on the Run core values and working to achieve the mission
Develop positive relationships with staff, board members, volunteers, national partners, key donors, and community members
Any other duties deemed necessary by the CEO and/or Board of Directors
Knowledge, Skills, and Abilities
Impeccable organizational and project management skills with proven ability to maintain attention to detail while managing and prioritizing a varied workload
Exceptional written and verbal communication skills
High level of emotional intelligence with an ability to keenly listen, build trust and relate to a wide variety of constituents in a meaningful manner
High degree of self-motivation
A proactive, adaptable, and solution-oriented mindset
Sound judgment, professionalism and a positive attitude
Genuine passion for the mission of Girls on the Run
Ability to travel as needed for meetings and special events (10-15% of time. Note: most travel central to the Charlotte and Asheville, NC areas.)
Qualifications
A minimum of 3 years of experience providing executive support to C-level executives
Proficiency in Microsoft Office Suite and other relevant tools/software
At Girls on the Run, we proudly offer generous and flexible PTO so that staff can nurture their physical, mental, and emotional wellbeing in ways that are personally meaningful to them. In addition, we provide a comprehensive benefits package including company-subsidized medical and dental coverage, vision coverage, life insurance, paid medical leave and a 401K with an employer match.
This is a remote, non-exempt, full-time position at 40 hours per week, offering a compensation range of $26 - $28 depending on experience.
