Executive Assistant
East Cleveland, OH, United States
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Job Description
Overview:
To provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff and Management Team Members
401(k) – You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.
Essential Functions:
Initiate first level of payroll and HR processing procedures.
Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.
Maintain employee files.
Understand and create spreadsheets for financial reports.
Ensure invoices are processed for payment.
Process payroll bi-weekly, gather and tabulate time records for employees daily.
General data entry duties & office administration such as answering phones, filing, copying, etc.
Provide excellent service to client and employees.
Maintain administrative records and documents pertaining to the account.
Record minutes of meetings.
Book travel.
Prepare reports as assigned by Management.
Order equipment.
Handle other duties as assigned by Management.
Minimum Requirements:
GED or High school diploma required
Associate degree or higher preferred
2-3 years of successful office administration experience
High energy level and enthusiastic
Proficient in Microsoft Office and Corrigo work orders
Comfortable with having flexible hours
Experience with hourly time record-keeping procedures
Experience processing new employees
Strong organizational skills
Excellent interpersonal skills
Ability to work in a team environment
Sense of urgency to complete tasks and meet deadlines; self-directed
Ability to handle confidential information
Ability to handle multi-faceted jobs with completing normal duties
