Title: Hybrid Sr. Administrative Associate - Mon - Fri 9:30am-6pm

Location: Wheeling WV United States

Job Description:

Williams Lea is hiring for a Hybrid Senior Administrative Associate for our Wheeling, WV office to work Monday to Friday 9:30 am to 6:00 pm!

Pay: $15.53 - $16.35/hour

Benefits:

Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
401k Retirement Savings Plan Including Employer Match
Paid Time Off (PTO)
Life Insurance
Paid Parental Leave
Short-term & Long-term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Domestic Partner Coverage
Commuter Benefits
Legal Assistance
Employee Assistance Program (EAP)
Company Provided Parking
Additional Employee Perks and Discounts

The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include support with documents, reservations, data entry, content management, and communications.

Job Qualifications

High school diploma or equivalent
3+ years administrative support experience preferably in a legal, banking or large corporate environment
Intermediate skill in the use MS Office software (Word, Excel, Power point); strong keyboarding and typing skills
Adept with other software programs for providing administrative support
Strong attention to detail; able to work on multiple projects simultaneously
Must have good organizational skills
Must be able to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to make independent decisions that conform to business needs and policy
Able to troubleshoot more complex or advanced tasks or concerns on own; understands when to escalate a problem to a supervisory level
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast paced environment
Ability to communicate professionally both verbally and in writing
Must be self-motivated with a positive attitude
Proven customer service skills are required in order to create, maintain and enhance customer relationships

Job Duties

(* denotes an "essential function")

*Utilize appropriate logs and/or tracking software for all administrative support work
*Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle
*Perform work in administrative support, including, but not limited to answering phone lines, providing customer service, editing documents for communications/memos/presentations, data entry for expenses/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, high volume mail support
*Exercise independent judgment & use established procedures, standards and formats to complete administrative requests to client satisfaction
*Demonstrate intermediate to advanced use of equipment/technology/software and hardware necessary to perform job functions
*Communicate with team members, lead, supervisor or client on job or deadline concerns
*Meet contracted deadlines for service delivery to our clients
*Troubleshoot more complex software or hardware problems
Train more junior staff members, as needed
Help to foster a proactive environment of continuous service enhancement and relationship building with the client
Perform Quality Assurance on work of others, as requested
Adhere to Tag policies, in addition to client policies
Use equipment and supplies in a cost efficient manner

Williams Lea

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