Note: This role requires availability during CET or EST time zones.
Preference will be given to candidates based in LATAM or Europe.

Please do not apply if you do not have prior Executive Assistant experience, as such applications will not be considered.

Do you thrive in a fast-paced, entrepreneurial environment where your role has a direct impact on the success of the company? Are you excited by the idea of being the right hand to a high-performing CEO, supporting both the big vision and daily execution?

We’re Vidalytics.com, a video marketing platform that helps entrepreneurs scale their businesses against bigger, better-funded competitors. We do this with the advanced tools in our video marketing & hosting platform. We’re 9 years old 🎂, bootstrapped, profitable, and growing steadily each year — and you're going to be a key part of scaling that growth.

What You’ll Be Doing (Job Tasks) 😃

Act as the CEO’s right hand, owning both professional and personal tasks to free up their time and headspace
Proactively manage a fast-changing calendar, handling reschedules, conflicts, and priorities with speed and clarity
Triage inboxes, draft communication, and manage internal and external correspondence with a high level of discretion
Research, plan, and execute diverse projects — from home-related tasks to high-level strategic support
Coordinate domestic and international travel with precision, covering everything from flights and accommodation to on-the-ground logistics
Stay three steps ahead — anticipating needs before they arise and jumping in without being asked
Track action items, update stakeholders, and maintain project timelines using tools like ClickUp and Confluence
Support executive decision-making with structured research, note-taking, and synthesis of information
Handle one-off or ambiguous tasks independently (e.g., planning a build, sourcing vendors, organizing a launch)
Adapt your workflow and communication style to match a fast-paced, no-fluff leadership team
Be the filter, buffer, and force multiplier that keeps projects moving — even when things get chaotic

Requirements 😃

2+ years of experience in executive assistance, administration, operations, or a similar high-responsibility role
Direct experience supporting C-level executives
Proficiency in Google Workspace (G Suite)
Excellent written and verbal English (near-native level)
Experience working remotely, ideally in a fast-paced startup environment
Proven ability to handle confidential information with discretion
Strong organization, prioritization, and problem-solving skills
High attention to detail and a proactive mindset
Comfortable working across the U.S. time zones

Nice-to-have 😃

Experience with tools like ClickUp, Confluence, and Jira
Familiarity with AI tools for productivity
Prior experience with other project or knowledge management platforms

What You’ll Love About Us (Benefits and Perks) 😉

High performance company culture. You won’t be a cog in a machine. Rather you’ll be a key member of a high performance team that is getting s*it done. This is a place to grow and realize your potential, no matter what level you’re at in your career.
No office politics. We’re small and flat. There is no bullshit of trying to dance around sensitive topics. Divert resources from other division’s projects. We’re direct, we’re honest, we’re here to accomplish big, audacious goals.
We value your ideas. At Vidalytics, my door is always open. Need help? Let’s talk! Have a vision for the future of the company? I want to hear it! Think I suck at my job? Help me grow!
Rest and relaxation. Employees get 20 days of PTO.
Professional development. Want to continue your education? Vidalytics pays for classes, conferences, and more.
You’re more than an employee, you’re a person. Every co-worker you’ll meet is committed to treating you with respect and kindness. You won’t hear stuff like, “It’s just business.”
This is a resume-making position, where you’ll learn a lot and have a lot of responsibility. You don’t have to wait for someone to die or retire to move up, like in a mega-corp.
Entrepreneurial to our core – Not only are we a startup, but we need intrapreneurs that will help us scale, and we’re looking to start other sister corps in time to form a portfolio of companies, which you could be a co-founder of.

Our Leadership Team 😉

You’ll be working directly with Patrick Stiles, our Founder and CEO, based in Austin, Texas. Patrick is a veteran online marketer and serial entrepreneur who has bootstrapped several startups — both online and offline — into successful, profitable businesses. He leads company strategy & vision, sales, and marketing.

Expect a fast-paced working relationship with a high-performance founder who values clarity, efficiency, and results. This role is all about enabling him to focus on the big picture while you handle everything else that keeps the business — and his day — running smoothly.

Vidalytics’ Values

(Yes, We’re Actually Serious About These) 😇

How we do things…

Winning – we’re competitors. We want to win. We do what it takes to win. This means that we will fail, we will lose, but we want to do these things fast… so we can win. Because winning is on the other side of mistakes.

Scrappy – We’re a startup, it’s chaotic. This isn’t the government. You need to be able to learn fast, move fast and handle you need to be able to surviv👨‍🦲 in a scrappy entrepreneur environment. If you want an easy job, go work at the government.

Data – As much as we’re able to, we use data to answer questions, give bonuses and promotions. Not based on politics and titles. But data or not, when a decision is made, it is time to get on board.

How we are more so as individuals and with each other…

Direct – A shitty company is a political company. A political company is one that doesn't communicate directly. Here you can call out anyone. Argue for your ideas. Even against the CEO. Otherwise, we will fail all the while pretending to be nice and not saying what we mean. Just be sure to attack issues and not people. ;)

Transparency – Secrets bred politics and resentments. Just being straight up improves team communication and the health of our culture.

Solid – We can trust you and you can trust us. You do what you say. And own what you’ve done. Mistakes happen. But the worst thing that can happen is when someone doesn’t own and learn from them.

Growth – You’re either growing or dying. This is a place for hyper learning. We’re scaling. You need to scale w/ us. This means being…

Emotionally intelligent
Conscious of yourself and others and reality
Closing skill gaps

To Apply

Please fill out your information in the form. It will come straight to us and we will be in touch very soon! :)

👨‍🦲

Patrick Stiles

Founder / CEO @ Vidalytics

Vidalytics

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