Title: EXECUTIVE ASSISTANT

Location: Seattle United States

Job Code: AD0500

Job Description:

Trident Seafoods is the largest vertically integrated seafood harvesting and processing company in North America. Trident is a privately held, 100 percent USA-owned company with primary seafood processing operations and fleet support in twelve Alaska communities. Trident's global operations produce finished wild Alaska seafood products in 6 countries and its sales teams serve customers in over 50 countries. Trident employs approximately 9,000 people worldwide each year and partners with over 5,400 independent fishermen and crewmembers. Species harvested and processed by Trident include virtually every commercial species of salmon, whitefish, and crab harvested in the North Pacific and Alaska. The global supply chain also includes cultured and wild species from a network of trusted sources worldwide.

Follow Trident on the Web at www.tridentseafoods.com or on social media on Facebook, Twitter, Instagram, Pinterest, YouTube or LinkedIn

Summary:

The Executive Assistant provides the highest level of executive support and serves as a key partner for the Chief Operating Officer (COO), Chief of Staff (COS) and VP of Pet and Nutrition teams. In this role, you will represent the COO internally and externally and serve as the primary contact for various administrative and project needs. In addition, you'll be a key partner working alongside the COO to lead various initiatives, projects and events across several organizations. Overall scope will be approximately 80% Executive Assistance and 20% Project related activities

You'll enjoy high levels of autonomy and responsibility while quickly responding to various inquiries and administrative and project needs. The ideal candidate will thrive in a fun, humble and hard-working environment, and take pride in elevating the efficiency and effectiveness of the COO, COS and VP of Pet and Nutrition's time. We're seeking someone who brings positive energy, an optimistic, can-do attitude who prides themselves with helping others. In addition to being agile and responsive, this position operates at its best when anticipating needs, seeing around corners and seizing opportunities to create a positive impact on others. This role is new and therefore, yours to buildout.

We're looking for someone who loves to keep things organized, continuously learns and finds ways to improve, embraces and explores new technologies and sees opportunity in ambiguity. Personal integrity, respect, trust and absolute professionalism in handling confidential matters is a must.

Essential functions (responsibilities, tasks, supervisory needs)

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Proactively support the daily needs of the COO, COS and VP Pet and Nutrition by maintaining and monitoring daily schedules ensuring efficient time management, completing monthly expense reports, delegation and approval support, communication support, and managing regular executive meeting cadences.

Assist in drafting professional communications and compelling meeting materials, working closely with the team to brainstorm tone and messaging; handle logistics and scheduling of key organization-wide communications.

Offer feedback, thought partnership, and advice to drive continuous operational improvement.

Create, edit, and occasionally deliver presentations on behalf of the executives.

Provide project management support by tracking progress and milestones, driving deadlines, communicating project statuses to relevant stakeholders, and identifying potential risks and mitigation strategies.

Maintain SharePoint and Web-based content keeping data and documents organized and accessible.

Support programmatic initiatives; Town Halls, Learning Sessions, Onboarding, Employee Engagement Support, Employee Events, etc.

Coordinating Board of Directors materials as required.

Travel Planning and Coordination, including airfare, hotels, logistics, specific arrangements, and necessary documentation.

This is a salaried exempt position with an annualized salary range of $85k to $123k.

Trident Seafoods offers a comprehensive and quality benefits package. Full time employees may be eligible for discretionary/performance-based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, long-term disability, basic life and AD&D, and 401(k) with a company match, paid time off, 10 paid holidays each year, and paid parental leave. For full-time employees, the initial paid time off benefit starts at 20 days per year, adjusted commensurate with relevant experience. Commuter and transit programs are also available.

Minimum Requirements

Required Qualifications (education, years of experience, KSAs)

The combination of education and experience to a bachelor&#39;s degree and eight years of experience in executive or administrative support, project coordinator, or related experience.

Previous experience supporting a business unit leader or similar executive-level role.

Strong proficiency in Microsoft Office Suite, and experience handling executive-level documents.

Experience leading various projects of different scopes and complexities.

Available to travel (domestic and international), as needed (up to 10%).

Preferred education and experience

Ability to build strong healthy relationships and collaborate effectively throughout the organization with people at all levels of the organization.

Excellent verbal, written and interpersonal communication skills.

Meticulous with details and upholds data quality, integrity and accuracy.

Able to handle confidential information in a highly ethical manner.

PMP or other project management certification.

Work environment:

This hybrid position will be a combination of remote and onsite at the Trident Support Center office in the Ballard neighborhood of Seattle, WA. Our hybrid work environment includes remote work on Monday and Friday and in-office in the Support Center on Tuesday, Wednesday, and Thursday.

In-office time takes place in a typical office environment: temperature controlled with adequate lighting and moderate noise. While remote, employees must provide appropriate home office space.

Physical demands:

While performing the duties of this job, the employee is regularly required to stand, walk and sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms; stoop, kneel, or crouch.

Trident Seafoods

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