Title: Administrative Supervisor (Flexible/Hybrid)

Location: Raleigh United States

Salary: $41,655.00 - $72,897.00 Annually

Job Type: Permanent Full-Time

Remote Employment: Flexible/Hybrid

Job Class Title: Administrative Supervisor

Job Description:

Are you passionate about the environment and want to make a difference?

DEQ has an open opportunity for an Administrative Supervisor.

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

The individual in this position is responsible for coordinating administrative support to the Division of Water Infrastructure. Included in these duties are supervising and training several administrative positions within the Division, ensuring that the administrative needs of the Division are met. Supervise and organize administrative workflows. Develop, update, and maintain Division office policies. Prepare materials for the State Water Infrastructure Authority (SWIA) meetings. Secure venues for training and meetings, travel accommodations. Manage Division fixed assets, supply inventory, and technological needs. Ensure optimized administrative procedures to support multiple programs across the Division. Provide support to Division Director and Deputy Director. Oversee the Archdale Building (Raleigh) office needs and acts as liaison between the central office in Raleigh and regional offices throughout the state. Manage electronic and paper records in accordance with Division retention schedule.

Key Responsibilities:

Coordinate administrative support and organize administrative workflow for the Division of Water Infrastructure.
Supervise administrative staff, including assigning tasks for daily and recurring work that supports the Division mission and supporting professional development.
Support Division staff who facilitate and organize the SWIA meetings, including preparing and copying materials for meetings, assisting in securing facilities for meeting space, managing email lists, and assigning administrative staff to assist in meeting support.
Provide Division-wide support through: preparing for new hire onboarding, assigning or assisting in printing and mailing requests, coordinating with management on computer and office needs, securing venues and facilities for off-site trainings and meetings, and other support duties as assigned.
Coordinate administrative staff to ensure phone coverage, mail and mailings, and Regional Office staff needs.

The Division of Water Infrastructure:

The Division of Water Infrastructure (DWI) administers water, wastewater, and stormwater funding programs in the Department of Environmental Quality according to Federal and State laws, including the Water Infrastructure Fund as described in NCGS 159G and the Community Development Block Grants for water and wastewater infrastructure. Water Infrastructure Fund programs include the federal Clean Water State Revolving Fund, the federal Drinking Water State Revolving Fund, the state Viable Utility Reserve, the state Wastewater Reserve, and the state Drinking Water Reserve. DWI supports the State Water Infrastructure Authority which awards federal and state funding for water and wastewater infrastructure projects. DWI assists eligible applicants in meeting drinking water, stormwater, and wastewater needs to protect public health and the state's water resources. Click here to learn more about the Division of Water Infrastructure.

The NC Department of Environmental Quality:

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Please visit our website at the Department of Environmental Quality for more information.

If you have student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Recruitment Range: $41,655 - $68,645

This position is located at: 512 N. Salisbury Street, Raleigh, NC 27604

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.

To qualify for this position, applicants must document on the application that they possess ALL of the following:

Experience applying office management techniques, policies and practices.
Experience organizing the workflow of an office.
Experience leading and/or supervising a team
Experience in the collection, storage, organization, manipulation, and/or analysis of data (electronic and/or paper)
Experience using Microsoft Office Word, Excel, Outlook, and Adobe Acrobat.
Experience in purchasing and knowledge of accounting principles and practices, including experience with e-Procurement.
Demonstrated ability to independently analyze, interpret, and apply policy and procedures.

High school diploma or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience, including one year as a lead worker; or equivalent combination of education and experience.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

The North Carolina Department of Environmental Quality (DEQ) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders.

State of North Carolina

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