**Please note that this position is fully on-site, with all work conducted in the office. This role is not eligible for remote or hybrid work.**

As a valued member of the payroll team, the Payroll Associate will be responsible for accurately preparing and processing weekly payrolls for both union and non-union associates. Additional responsibilities include but are not limited to proficient data entry for onboarding union personnel and providing support to associates regarding payroll and tax-related inquiries and concerns.

Essential Job Duties

Accurately enter timecards into the payroll system on a daily/weekly basis in partnership with Team Leaders

Set up union new hire profiles in the payroll system and complete the E-Verify process through Equifax

Process payroll change notices as needed

Travel and process on-site payroll and new hires at event locations when applicable

Communicate with labor unions to obtain necessary paperwork and resolve pay discrepancies

Research union and non-union payroll disputes

Print and distribute pay statements in-house and ship them nationwide

Process weekly child supports, garnishments, and levies as received

Correspond with payroll tax preparer regarding tax notices as received

Prepare and process PNC positive pay on a weekly basis

Process 401(k) and 401(k) loan deductions as needed

Complete required monthly and quarterly compliance reporting

All other duties as assigned

Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork

Ability to perform as a responsible ESOP owner making daily decisions to benefit the client and the company
Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program
At least 2+ years of experience processing non-union payrolls
Previous experience processing union payrolls preferred
Keen attention to detail and excellent problem-solving skills
Excellent oral and written communication skills
Excellent telephone etiquette and customer service skills
Ability to maintain confidentiality
Bilingual English/Spanish preferred
Ability to work on multiple tasks simultaneously in a fast-paced environment
Proficiency in Microsoft Office products and experience in automatic payroll systems
High school diploma or equivalent; FPC certification a plus

Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.

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Payroll Associate