About the Role

Are you a systems thinker who thrives on making order out of chaos?
We’re seeking a remote Executive Assistant (Independent Contractor) to support Mel Dorman — a real estate investor, author, and founder of the Seller Financing Academy.

This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time.

About Mel

Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support.

Responsibilities

You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision.

Executive Support

Manage inbox and calendar: triage, prioritize, draft replies
Coordinate meetings, speaking engagements, and podcast appearances
Book travel and prepare itineraries
Respond to media and partnership requests (bios, photos, etc.)

Systems & Operations

Build and maintain SOPs that improve efficiency
Set up automations in HubSpot, Zapier, and OnceHub
Draft and schedule newsletters, reminders, and student announcements
Track testimonials, affiliate payouts, and digital assets

Seller Financing Academy Support

Onboard new students and manage follow-ups
Monitor inbox and student questions, escalate as needed
Manage student access, payment plans, and class announcements

Property Management Coordination

Prepare leases and renewals from approved templates
Track rent increases and renewal timelines
Organize monthly financial documents for bookkeepers

You’re a Great Fit If You

✅ Love creating systems that help visionaries thrive
✅ Are confident writing and communicating in someone else’s voice
✅ Are proactive — you see what needs to be done before being told
✅ Can juggle multiple projects without dropping the details
✅ Care about values-driven business and community impact

Required Qualifications

3+ years of experience as an Executive or Administrative Assistant
Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online
Excellent written communication and attention to detail
Comfortable working autonomously and managing confidentiality
Located in a time zone that overlaps 9 am–1 pm Pacific

Bonus Points

Background in real estate, coaching, AI automation, or online education
Experience supporting thought leaders or course creators
Light design or copywriting skills (newsletters, templates)
Familiarity with seller financing or community-based entrepreneurship

Contract Details

Independent Contractor (1099)
Approx. 30 hrs/week @ $35/hr
Flexible schedule within business hours
Monthly invoicing; renewable quarterly
Long-term partnership potential for the right fit

How to Apply

Please complete this short application form: Link Here

You’ll be asked to:

Share a 2-minute Loom video introducing yourself and a system you’ve built.
Describe your email triage process to keep an exec’s inbox under control.
Write a 3-sentence reply to a podcast booking request.
Share your time zone and preferred working hours.

We’ll reach out to qualified applicants for to arrange interviews.

Seller Financing Academy

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Executive Assistant (Independent Contractor, Remote)