Type of Employment Regular Full-Time Employee ... Job Openings 1

Compensation Range 81,900.00 - 131,000.00 | Compensation Type Annual Salary

Founded in 1866, San Jose Water Company is an investor owned water company headquartered in Silicon Valley. With a service area of 140 square miles, it is one of the largest and most technically sophisticated urban water system in the United States. We serve over 1 million people with high quality, life sustaining water, with an emphasis on exceptional customer service.

We are actively seeking talented, driven and highly-productive applicants for the position of Executive Assistant (remote role) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package.

Position Summary

San Jose Water is recruiting for an Executive Assistant. Under the general direction of the CFO and the SVP, the Executive Assistant provides varied, highly responsible, and often confidential administrative support to the executive team as necessary; coordinates and participates in office support; performs other work as directed.

This class is distinguished from the class of Administrative Aide in that the nature, diversity, and scope of responsibilities originating from this administrative level require the frequent use of supervision, discretion, initiative, independent judgment, and a high degree of tact and prudence.

Specific Responsibilities

Provides administrative support and performs complex administrative secretarial, clerical, and administrative duties in support of the CFO, SVP, Investor Relations and the Accounting & Finance (“A&F”) team for all states.

Technically savvy, with expert knowledge of Excel

Numerically and analytically acute, with aptitude for numbers

Excellent presentation and communication skills, with poise and presence to work alongside other C-level executives and other senior executives, along with board members.

Assists with business plan presentation and monthly and quarterly board meeting materials.

Participate in leadership meetings and daily A&F huddles, record minutes, and keep track of action items in the team sites.

Schedules and makes travel arrangements in support of the executive and A&F team.

Organizes and manages the CFO and the SVP outlook calendars.

Handles all catering requests for A&F team in CA, TX and ME

Manages meetings by reserving rooms, setting up equipment and setting up catering as needed.

Organizes and manages receipts and processes expense reports for CFO and SVP, along with directing expense reports.

Reviews finished materials, often of a highly confidential nature, for completeness, accuracy, format, and correct spelling and grammar. Detail oriented, no margin for error.

Initiates specified correspondence independently for signature by the appropriate executive.

Provides backup assistance to C-Suite in absence of other executive administrators.

A member of the investor relations team (prepare presentations; organize investor events, meetings, and quarterly earnings calls; compile quarterly investor contact list and earnings call invites; schedule monthly IR team meetings; ad hoc tasks as needed for Investor Relations).

Required Knowledge Skills & Abilities

Knowledge of standard office administration, office equipment, record keeping, report preparation, and filing methods.

Knowledge of the practices and principles of supervision.

Ability to use initiative and independent judgment within established guidelines.

Use tact, discretion, and prudence in establishing and maintaining effective working relationships with government officials, and representatives of business and community organizations.

Type accurately at a rate of 65 words per minute from printed copy.

Utilize a personal computer and current applications of word processing, power point and excel.

Excellent written and oral communication skills.

Required Education and Experience

Completion of the twelfth grade, or its equivalent, and five years of increasingly responsible secretarial and office administrative experience.

Secretarial or business training and experience in dealing with representatives of government, business, or community organizations are desirable.

Minimum of five years of increasingly responsible office administration experience and C-Suite administrative support.

Other Requirements

Travel may be required for quarterly meetings.

Must possess a valid driver’s license and have a satisfactory driving record.

Must be or willing to become a certified Notary Public.

EEO Statement

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics

San Jose Water Company

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Executive Assistant (remote role)