Administrative Assistant

Red Wing, MN, USA
Full-time

The targeted hiring range for this full-time position is $40,400 - $52,500 depending on qualifications; however, the expanded salary range provides opportunities for advancement. Our salary ranges are determined by role, level, and job location. Within the range, individual pay is determined by factors including job-related skills, competencies, experience, and relevant education, training or a combination of these things and market demand. Your recruiter can share more about the specific salary range and benefits for your location during the hiring process.

Our comprehensive benefits package for full-time employees includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life and disability insurance, generous paid time off and holidays, a 401(k) match, employee discounts, and valuable well-being benefits like free EAP services, financial planning assistance, and well-being coaching all designed to support your health and financial security.

Job Description

The Administrative Assistant provides support in achievement of planning, organization, and task execution to enable focus on strategy that advances the company’s objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Handle disbursement of incoming and outgoing mail and packages
Responsible for ordering and maintaining office supplies and equipment
Responsible for processing vendor invoices and expenses related to role
Handle confidential and sensitive information with discretion and maintains confidentiality
Assists other Administrators and departments with workload and special projects
Responsibilities include greeting clients at the front desk and answering phones, administering programs, and meeting planning
Where assigned, manage calendars and coordinates meetings, occasionally across multiple time zones
Other duties as assigned

This role is expected to work onsite in Red Wing, MN 3-4 days per week to accomplish operational needs, with the remainder of work eligible to be performed remotely.

Qualifications

High school diploma or equivalent and two years of experience in a related area or role; Associate’s degree or Administrative Professional Certification a plus. Demonstrated experience using Microsoft office products or similar platforms to create documents, presentations, and spreadsheets. Experience working in a customer service role.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Working knowledge of office management systems and procedures
Strong administrative skill profile exhibiting a high level of professionalism, attention to detail and the ability to organize work and manage time effectively.
Excellent interpersonal, written, and oral communication including the ability to effectively communicate and interface with all levels of employees and external customers. 
Capable of handling and appropriately prioritizing requests from multiple sources, in a timely manner. 
Resourceful and demonstrates an elevated level of independence and initiative to resolve issues.
Demonstrated ability to work with highly confidential material.
Proficient in Microsoft Word, Excel, PowerPoint, email, office and conference room equipment, and the ability to learn and become proficient at using other technology tools as required.

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