Executive Assistant – Remote – Based Anywhere

Fully Remote

Who we are

Omnipresent is a global employment platform that enables organisations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With our team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries, which includes legal support and streamlined employee onboarding and offboarding. Our services ensure compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits, including pensions, health insurance, and family leave to ensure a great experience for both the employer and employee.

We enable our clients to be able to employ anyone, anywhere, any way.

What will you do? (The role)

We are looking for someone who is comfortable working primarily with our CEO, Senior Leadership Team, and colleagues from all across the world. You must have a proactive and creative mindset, a “can-do” attitude and a desire to see things get done with accurate record-keeping skills. You will be someone who is eager to continually learn, drive best practices and improve communications and processes.

The role will involve providing administrative support to the CEO and wider management team, project management executive level activities, liaising and coordinating with senior management team members.

What are you great at? (Previous experience)

Time manage the calendars of the CEO, including scheduling meetings across multiple timezones;
Travel management – including flight and hotel bookings – for the CEO and Senior Leadership Team;
Support the CEO with ad hoc queries and tasks;
Assisting, scoping, supporting, or managing executive level initiatives;
Provide daily assistance to the leadership team, through the preparation of regularly scheduled reports, logistics etc
Maintain administrative processes;
Design, implement and improve processes for remote office and operations management;
Experience planning and organising events, both in person offsites and workshops including international travel, as well as remote events across multiple timezones;
General office management duties such as company swag, invoices, expenses and other ad hoc tasks.

You’re the kind of person who… (Requirements)

Has proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment;
Has excellent administrative and organisational skills, attention to detail, diligence and accuracy;
Has demonstrable experience working at executive level and with senior management teams;
Has strong written and verbal communication skills;
Has working knowledge of Microsoft Office, G Suite software and various other computer systems, generally being tech savvy;
Is numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents;
Has experience in a customer-services orientated environment, working with budgets, record keeping and inventory tracking.
Proven experience collaborating with external vendors, managing contract negotiations to ensure high-quality service, cost-effectiveness, and alignment with project objectives.

A bit about you…

Capable of working on a number of different tasks at any one time, managing own time effectively and managing conflicting priorities;
Eager to continually learn, drive best practice and improve communications, processes and templates;
Flexible and pragmatic in relation to work practices;
Displays initiative and is able to solve less than routine problems;
Approachable, curious and enthusiastic with a positive and helpful attitude;
Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease.
Ability to work and manage various projects with multiple stakeholders across different departments (People, Finance, Legal)

What’s in it for you?

Shared ownership: Being a part of our journey means you’ll own a piece of Omnipresent.
Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows.
Development: Training, coaching, and an environment that promotes career ambition and progression.
Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner.
Wellbeing: Mental health and wellbeing support and services through Plumm
Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor and we will also cover your internet costs.
Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds and more!

We believe remote working is a great equalizer and we practice what we preach. Inclusivity is fundamental to our mission and we are committed to conscious inclusion. We believe in the potential of everyone; regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.

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Omnipresent Group

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Executive Assistant – Remote – Based Anywhere