Job Number: 23801

Functional Area: Administration

Department: Mathematics

School Area: Science

Employment Type: Full-time (Hybrid)

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule: M-F, 9:00 A.M. - 5:00 P.M, or flexible as needed

Job Description

ADMINISTRATIVE ASSISTANT 2, Mathematics, to provide complex administrative and financial support for several faculty members and their related groups. Will perform administrative duties for faculty departmental talks/seminars/colloquiums/workshops/conferences/special events; arrange travel and itineraries (including temporary housing); process all purchases, place and track orders, receive shipments, and match packing slips; review, reconcile, and monitor monthly account statements; handle financial reimbursements; manage complex calendars; edit reports and prepare correspondence and documents; maintain reports and electronic filing systems; serve as a proxy for faculty members in the timely submission of ... recommendation letters and other correspondence; assist with the administration of classes as necessary; create, edit, and finalize PowerPoint presentations/posters; update websites; troubleshoot problems; deliver mail; assist with tracking and ordering office supplies; assist with department events and headquarters administration as needed; provide coverage for other assistants as needed; and handle a variety of other administrative duties as assigned.

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years' administrative, office, or related experience; meticulous attention to detail; excellent interpersonal and written and oral communication skills; willingness to work on special projects; tact, discretion, and good judgment with sensitive/confidential information; advanced-level proficiency with Mac OS, Microsoft Office, web and graphic design software, email, and the internet; and experience working in an academic environment with multiple supervisors. Seek a proactive problem-solver who can anticipate needs, manage multiple competing priorities, track work in progress, and meet deadlines despite frequent interruptions; process complex financial transactions; compose professional memos/correspondence; and work both independently with minimal supervision and as part of a team. PREFERRED: bachelor's degree and experience with LaTeX and PowerPoint. Job #23801-5

3/7/24

Massachusetts Institute of Technology

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