Title: Executive Assistant

Location: North Kingstown, RI

Job Description:

Full Time

Falvey Insurance Group

Mid Level

Summary of Position Falvey Insurance Group is one of the largest Marine Insurance MGAs in the country and was founded on the pillars of Technology and Operational Excellence. The Executive Assistant performs confidential duties and prioritizes correspondence to allow the executive to focus on decision-making and higher-level responsibilities. The Executive Assistant serves as a link between the executive, employees, clients, and other external contact; and contributes to better organization and planning.

Position Functions

The Executive Assistant performs varied tasks of a complex nature including

    Travel Management
    Management of Calendar and Scheduling 
    Coordination of Meetings

        Scheduling 
        Agenda
        Follow ups as needed

    Expense Reports 
    Executive Communication Mangement 

        Email 
        Phone

    Report Coordination and Preparation 
    Point of contact for all external contacts 
    Ensuring executive and company goals are being met 

The Executive Assistant will assist the Executive Administration team on various duties, including

    Back up coverage if needed for other EA&#39;s 

Perform other projects or tasks as assigned by Executive and/or Supervisor.

Knowledge, Skills, & Abilities The candidate must possess excellent organizational, time management, verbal, written communication, and proofreading skills. The candidate must have excellent analytical and problem-solving skills with the ability to manage and prioritize multiple tasks in a team orientated, fast paced environment. A working knowledge of Microsoft Office products, Adobe, spreadsheet software, and general computer skills are required, as well as a willingness to learn and adapt to new systems. The candidate must exercise discretion and independent judgement with respects to matters of significance.

Other Requirements A college degree and/ or a minimum of 5 years of Executive Administration experience are preferred.

Physical Requirements Must be able to sit or stand for long periods of time and operate a computer

Supervisory Responsibilities None

Equipment Used Standard Office Equipment

Hours of Operation and Working Conditions This position's working hours are Monday through Friday 9am to 5pm, in a business-casual office environment. We currently operate in a hybrid capacity with 3 days in the office, Wednesday and Thursday are required and 2 days at home. This position requires occasional flexibility for working additional hours to accomplish project objectives. Occasional business travel may be required.

Falvey Insurance Group - FIG

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