Title: Executive Assistant

Location: Los Angeles, CA; San Francisco, CA; New York City, NY; Minneapolis, MN

About Calm

Calm is on a mission to support everyone on every step of their mental health journey. With the #1 app for sleep, meditation and relaxation as well as a growing library of digital, evidence-based mental health programs, Calm offers trusted support for individuals and organizations alike. Our flagship consumer app provides personalized content and activities - featuring a range of experts and beloved celebrity voices - to help users manage stress, improve sleep and live mindfully. Our workplace and healthcare solutions offer a consumer-friendly approach to clinical content and HIPAA-compliant resources in order to drive positive health and business outcomes. Named a TIME100 Most Influential Company, Calm supports more than 150 million people and 3,500 organizations across seven languages and 190 countries.

We are hiring remote workers for this role in the San Francisco Bay Area, Los Angeles, New York City or Minneapolis areas. At this time, only candidates in these locations will be considered.

What You'll Do

As an Executive Assistant, you will support 2-3 C-Suite executives on our Management Team. You will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, you have a proven track record of success in supporting a C-level executive in a fast-paced, dynamic work environment.

We are looking for someone who thrives in an environment where they multitask and context-switch frequently throughout the day, has an approachable attitude, is a mature professional, and gifted with the ability to handle urgent, confidential, and challenging situations gracefully and tactfully.

You will:

Coordinate internal and external meetings for multiple executives

Resolve overlapping commitments and protect time for shifting priorities

Serve as the primary point of contact for all internal and external communications with the executives

Manage hectic, complex, and frequently changing calendars

Prepare expense reports and assist with other documentation as needed 

Provide support with recruiting logistics (i.e. sourcing support, scheduling, etc)

In collaboration with other executive assistants, manage company-wide events and initiatives end to end, from planning to retro

Set up travel and accommodations for the executives and/or visitors of Calm

Work with the executives&#39; direct reports on preparing reports, documents, presentations, or any type of document needed to support the business

Own and manage any projects assigned by the executives

Handle minimal ad-hoc, non-work related tasks for the execs

Who You Are

Experience prioritizing multiple projects

Extraordinary time management skills and makes attention to detail a priority

High EQ and strong communicator, both written and verbal

Maintains appropriate discretion regarding confidential business matters

Ability to make appropriate decisions autonomously

Proactive and will follow up when things aren&#39;t resolved

Enthusiasm and passion for quality

Strategic planning to maximize the executives&#39; time and efficiency 

No ego: must be humble and not territorial 

Possesses a "whatever it takes" mentality. No task is too big or too small

Team player, has to be able to work with varying personalities and be patient 

Quick learner with a knack for technology, who can figure out new systems and adapt on the go

Maintain confidentiality and discretion: will handle sensitive information with the utmost care and integrity, ensuring that all confidential matters, including documents, communications, and conversations, are protected and not shared outside of those approved to know

Nice to Haves

Experience working in a high-growth tech/media company

Interest in health and wellness, as well as experience in the tech space

Proficiency in Google Suite & Slack

Proficiency with Sheets or Excel

Minimum Requirements

Minimum 8 years of experience providing complex calendar management, travel, and expense reports for 2 or more C-level executives

This role typically requires a minimum of 10 years of related experience

Calm uses a geographic pay model that determines salaries based on the location where an employee lives. For this position, the base pay ranges across Calm's pay tiers is as follows: $124,800- $214,500

The base pay range represents the low and high end of Calm's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which include the successful candidate's geographic location, skills, experience and other qualifications

Calm uses employee zip code to determine which pay range applies.

This role is also eligible for equity + comprehensive benefits + 401k + flexible time off.

Please note that Calm may leverage artificial intelligence technology in the application review process.

Calm is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you require a reasonable accommodation to complete any part of the application or interview process, please contact Calm's Recruiting team at recruitingaccommodations@calm.com. All accommodation requests will be handled confidentially and assessed on a case-by-case basis.

We believe that mental health is health, and every person should be considered in the discussion. That's why we're proud to be an equal opportunity workplace, committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, medical condition, genetic information, military or veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

Calm is deeply committed to diversity, equity and inclusion. We strive to create a mindful and respectful environment where everyone can bring their authentic self to work, and experience a culture that is free of harassment, racism, and discrimination.

Employment offers are contingent upon the successful completion of a background check. Roles which require access to certain types of information may also require the successful completion of a drug screening.

FOR US BASED POSITIONS: Calm participates in e-verify. E-verify provides the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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