Finance Team Administrator

Remote

Full Time

Experienced

The focus of this role is to assist in the administration of the day-to-day operations of the Finance Department for BELAY and to serve as administrative support to the CFO and department Director. The Finance Team Administrator must maintain confidentiality regarding company information and strategy. T

he Finance Team Administrator should strive to anticipate the needs of the CFO and Director by proactively assisting with task management, review and drafting of correspondence, research, professional and personal development opportunities, meeting preparations, presentations, etc.

As a member of the BELAY Corporate Team, you are expected to participate in phone calls and meetings (virtual and onsite), while serving as an example of the company’s mission: BELAY exists to glorify God by providing solutions that equip our clients with the confidence to climb higher.

Duties and responsibilities

Represent BELAY in a positive and professional manner

Exemplify our Core Values, Mission Statement, Vision, and Conflict Norms to live out BELAY’s culture each day
Be a good steward of our Vision: “Our vision is to help you achieve your vision”
Collaborate with and help teammates while maintaining a positive and professional attitude; fostering teamwork

Executive Support for CFO and Director (20% of job responsibilities)

Manage complex scheduling and calendar coordination for the CFO and Director, ensuring alignment with their ideal workweek.
Coordinate travel arrangements and itineraries as needed.
Oversee and prioritize the CFO and Director’s email inboxes, responding or escalating as necessary.
Prepare and submit weekly expense reports, track reimbursement status, and ensure timely processing.
Assist with drafting client collection letters, as required.
Provide general administrative support to the Director’s direct reports, as needed.
Complete ad-hoc administrative tasks and projects, as directed.

Finance Team Support (80% of job responsibilities)

Manage the Accounting email inbox, sorting and responding to inquiries as instructed.
Oversee corporate credit card program, including managing rewards points.
Plan and coordinate monthly finance team meetings and in-person meetings, including agenda creation, resource preparation, and activity management.
Assist the Controller with gathering materials and responding to audit requests.
Support the Director and Controller with state tax account maintenance and related documentation.
Maintain and update the Finance Team’s Operations Guide.
Track and monitor ticket submissions in the LinearAsks and Wingspan channels, ensuring timely follow-up and completion.
Respond to FAQ-based questions from Contractors via the SFDC ticketing system.
Assist in updating budgets in QuickBooks.
Organize and maintain finance-related documents in Google Drive.

Qualifications

Ideal candidates must be professional and poised as well as proactive, agile, and curious. They must have a high degree of financial acumen, be comfortable with technology and applications, and possess excellent written and verbal communication skills. A high degree of confidentiality is required due to access to sensitive information.

BA/BS degree or equivalent work experience
Must be a driven self-starter, a positive thinker, loyal and trustworthy
Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action orientation are essential for this role
Strong verbal and written communication skills
Requires strong financial acumen with advanced spreadsheet expertise, including proficiency in Excel/Google Sheets and data analysis
Team player who is willing and able to “roll up the shirt sleeves” to get a project done when needed
A high degree of autonomy with the capability of working remotely

Working conditions

BELAY Corporate, as a virtual company, offers you the ability to work from home full-time. As such, a dedicated and secure workspace, free of distractions is required. Our standard business hours are Monday-Friday. Some roles will require travel.

This role is a full-time non-exempt, W-2 role with our company. BELAY is a top-notch, vibrant company with an award-winning culture. Expect to have some fun while being highly engaged in your work. Expect to be a valued team player in a thriving, growing organization.

Salary Range $24-$27 per hour

Belay

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