Executive Assistant

Location Houston, Texas, United States of America

Category Business Operations

Job Id 51428

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change.

BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

You are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 60-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #12 on Glassdoor’s Best Places to Work list.

While we are proud of our heritage, we are even more excited about our future, and if you are the person we are looking for, we'd be excited to share it with you. In this role, you’re the backbone of the function. You ensure that the Managing Director & Partners (MDPs) you support have what they need to seamlessly serve our clients, and meet their internal commitments and goals.

You anticipate the needs of your customers, look ahead and prevent problems from arising. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing case team logistics, keeping track of time and expenses, and keeping up with the fast pace of our Consulting Team.

We operate in a hybrid model, meaning you’ll be in the office more than half of the time and have the flexibility to work remotely (if you choose) for the other part of the week. While in the office, you will be surrounded by a community of intelligent, highly motivated and service-minded people.

EAs help shape our culture by actively participating in office life and collaborate across functions to help fellow Business Services Team (BST) members. Our philosophy is to grow by growing others, and you will serve as a role model to more junior collaborators of the Admin team. We work hard together, and we go out of our way to support each other – we want everyone to be successful, individually and as a team.

We won't define a career path for you – but some of our EAs we've hired in this role have gone on to have long and successful careers as Senior Executive Assistants at BCG; others have gone into work in one of our many Practice Areas; some have managed teams or rotated through a number of other functions.

Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment.

You're good at:

Being a proactive partner and managing your MDP’s time in a fast-paced, high volume, and constantly evolving client service environment: 

Owns and drives calendar/complex meeting scheduling 

Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation 

Processing timesheets and expenses on a timely basis 

Supporting administrative aspects of MDP internal commitments: practice area activities, BCG leadership committees, recruiting, etc. 

Building effective working relationships with key stakeholders (this will be crucial to your success!): 

MDPs – Understands priorities and exercises sound judgment to make appropriate trade-off 

Clients and their Assistants – facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail; build client relationships 

EA and AA peers – lead case team logistics and work together to support other Partners, Principals and BST leaders on the case team; provide back-up support to other assistant team members 

BST peers and internal resources – obtain and share information with wider team as needed; help case team navigate internal resources 

Proactively leaning in to support high leverage activities for MDPs (this will vary by need): 

Assisting with account planning and client relationship management 

Conducting research and gathering information 

Assisting with the creation and preparation of client team materials – slides, proposals, onboarding decks, including proofreading and copying/binding 

Additional items that you (or the MDPs) feel may be useful – be creative and think outside the box 

Acting as a thought partner and trusted advisor to MDPs, their teams and others at BCG 

Keeping them informed of critical information they may not be aware of 

Guiding them toward making right decisions about use of time 

Taking initiative to bring things "from the back burner to the front burner" for MDPs 

Performing other duties as assigned or required, including some personal support; responsibilities will vary

What You'll Bring

Bachelor&#39;s degree, strongly preferred 

Demonstrated leadership and/or customer service experience 

Minimum of 3 years of experience in a fast-paced environment (extremely fast paced!), supporting senior executives, strongly preferred

DO THESE BEHAVIORS/MENTALITY EXPECTATIONS RESONATE WITH YOUR SKILLS AND EXPERIENCE?

High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of service 

Strong intellectual curiosity – a hunger and desire to always be learning, experiencing, and growing 

Insightful – drives the business forward by connecting the dots 

Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner 

Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure 

Relationship-oriented – ability to develop effective working relationships with the Consulting Team, clients, and the wider Business Services Team (BST) to help build trust, open doors, and create opportunity 

Team player – proactively seeks opportunities to help others; will go above and beyond in order to get the job done 

Dedicated to our values – open and inclusive to all members of the team and support them as equals 

Committed to improving the status quo – we respect and hire people who are willing to ask questions or make suggestions, even if it is turned down 

Good judgment – highly professional and diplomatic (dealing with consultants who can be very demanding at times can be a challenge, but a challenge you&#39;re up for), knows when to ask for help or advice, is perceptive and practical 

Trustworthy – a vault (you will be privy to confidential information) 

Flexibility – doesn&#39;t get frustrated by priorities changing; open to feedback, adjusts to different working styles; embraces new ways of working in a hybrid environment 

Self-motivated – a "can-do" demeanor with an entrepreneurial spirit and a desire to take on an increasing level of responsibilities 

Passion – hone your “superpower” and bring your true authentic self to work

Additional info

At BCG, our people and relationships are at the heart of everything we do. We believe that in-person work is essential to our culture, mentorship, and professional development.

That's why we operate on a hybrid model, with the expectation that team members will be in the office 3 to 5 days per week.

This role is designed for those who thrive in a dynamic, collaborative environment and is not intended for remote or virtual work.

BCG Digital Ventures - BCGDV

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