Administrative Coordinator, Professional Development

locations

Alexandria, VA

Hybrid

Full time

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are: ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs.

Who we are looking for:

ASCO is in search of a high-performing and talented Administrative Coordinator to join our Professional Development Department. In this integral role, you will provide administrative support and coordination to the department Vice President, leadership, and teams while contributing to departmental goals.

If you are looking for a position to utilize your administrative and logistical coordination skills, have excellent communication skills, and are passionate about supporting a mission-driven organization, then we want to hear from you!

This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2-3 days per week.

Responsibilities

Provide administrative support to the Vice President and Department leadership, including scheduling, expense report preparation, reconciliation of department credit card transactions, and customer inquiry responses

Serve as department onboarding logistics coordinator and collaborate with the onboarding manager to ensure a welcoming and efficient introduction to department

Facilitate and execute department shipping and supply needs through team collaboration, effective communication, and accurate record keeping

Partner with project teams and volunteer navigator teams to facilitate the processing of invoices and expense reports for volunteers, award recipients, faculty, and vendors

Support the contracting needs of the Department by uploading contracts, monitoring progress to signature, and tracking renewals and termination

Coordinate and prioritize budget input and monthly reports, contract processing for new and existing vendors and consultants through the internal contracts database system, and processing invoices and expense reports

Support and coordinate the planning and delivery of Professional Development in-person meetings and activities

Regularly communicate updates, important news, and project progress to the department through appropriate channels, including maintaining accurate and up-to-date departmental records

Provide exemplary customer service to our internal and external stakeholders

Provide select programmatic support across the department as needed

Required Education and Experience

Bachelor’s degree or equivalent years of work experience and/or training

2 – 3 years of customer service experience

Experience in prioritizing work and multi-tasking, with a strong sense of urgency

Preferred Education and Experience

Experience in nonprofits, adult learning, education, and/or healthcare

1 year of administrative support experience

Understanding of and ability to apply computer technology to efficiently accomplish tasks inclusive of being proficient in MS Excel, Outlook, Word, PowerPoint, and Adobe

Competencies

Strong communication skills, including written, with the ability to clearly convey and receive information

Positive attitude with a “can-do” approach and works with enthusiasm

Ability to exercises good judgment, selects optimal solutions to problems, and presents well considered alternatives when making recommendations

Strong interpersonal skills with ability to work well with all professional levels 

Strong organization skills with ability to diligently attend to details and pursue quality in accomplishing tasks

Excellent time management skills with ability to deliver high standards despite competing priorities and project challenges

Ability to work well both independently and collaboratively in teams to achieve goals and deliverables

Ability to utilize feedback to enhance performance

Ability to respond positively to change, embracing and using and learning new processes, tools, and technology to accomplish goals and solve problems

ADA/Physical Requirements

Must lift up to 10 lbs

Travel

6-10 days/yr

Generous Benefits Package:

Hybrid Work Environment

Open Leave Policy

Paid Family Leave

13 Paid Holidays per Calendar Year

Staff Appreciation Days

401(k): 7.5% Employer Contribution

Medical/Dental/Vision

Employee Assistance Program

Fertility and Family Forming

Healthcare Concierge

Flexible Spending Account(s)

Healthcare Savings Account

Disability and Life Insurance

American Society of Clinical Oncology - ASCO

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